JobsWork with Ireland's largest conservation charityOffice ManagerPosition Status : OpenBirdWatch Ireland, Ireland's largest wildlife conservation NGO, is seeking an experienced Office Manager with excellent interpersonal and organisational skills, with line-management and customer service experience. A background in the finance or charity sector would be advantageous.Specific Responsibilities IncludeGeneralResponsible for the physical office environment and creating a good working environmentResponsible for all administrative processes at BirdWatch Ireland's Headquarters in Kilcoole and regional offices in Letterkenny and BanagherLine ManagementLine-manage administration and finance staffManagement of annual appraisal processesFinancialOversee Accounts Payable and Accounts ReceivableOversee debt collectionOversee payroll processesBe proficient in the use of BirdWatch Ireland's accounts system Microsoft Dynamics GP (Great Plains)Manage the annual insurance renewalsEnsure all physical and electronic filing is kept up to date and stored securelyHuman ResourcesManagement of staff timesheetsManagement of sickness absence recording, monitoring and reportingManagement of annual appraisal processesManagement of recruitment and interview processes for all departmentsManagement of employee commencement processes and upkeep of employee recordsEnsure employee contracts are issued and filed securelyEnsure employee contact forms are up to date and filed securelyManage vehicle fleet and maintain employee driver databaseMaintain BirdWatch Ireland's Property RegisterCustomer ServicesSupport Admin team with answering customer and member telephone, written and emailed questions / issues as well as processing membership applications and renewalsAct as the first point of contact for complaintsHealth and SafetyWorking with BirdWatch Ireland's Health and Safety Officer, take responsibility for health and safety in BirdWatch Ireland's offices in Kilcoole, Letterkenny and BanagherData protectionEnsure that all personal, financial and other potentially sensitive data and information is kept confidentially and securely, in accordance with the EU General Data Protection Regulation and Irish data protection lawEnsuring that personal data is managed and destroyed in accordance with BirdWatch Ireland's data policiesOtherProvide administrative support to the CEO, Senior Leadership Team and the Board of TrusteesWith the Head of Communications and Development ensure the effective management of BirdWatch Ireland Retail ServicesApplyFull Job DescriptionAll JobsHow to apply:Please download and complete a BirdWatch Ireland application form by clicking the 'Apply' tab below the post description opposite. Please note it is a requirement to send a cover letter also (information about this is on the application form). We encourage applicants to resist using AI to complete their applications and cover letters.Closing date for applications (which includes the cover letter): 12:00 noon on Wednesday 16th January 2026. Applications and a cover letter can be emailed to or posted to Chief Executive Officer, BirdWatch Ireland, Unit 20, Block D, Bullford Business Campus, Kilcoole, Co. Wicklow, A63 RW83.When submitting applications and the cover letter by email, please put "(First Name) (Last Name) Office Manager" in the subject line.It is envisaged that interviews will be held on 27th January 2026.