Location: UPMC Whitfield Hospital
Job type: Fixed Term
Overview Of Role
UPMC are hiring a Supplies Officer to join our Whitfield Hospital team on a 24 month fixed term contract. UPMC Whitfield has the above opportunity within its busy Materials Warehouse department. The following are the main duties and responsibilities and (but not limited to) for this role.
Primary Duties And Responsibilities
Order and Product Management:
* Take responsibility for placing all Purchase Orders.
* Track all orders and ensure timely deliveries.
* Liaise with suppliers regarding backorders and maintain data on the availability of products in short supply.
* Receive incoming goods into SAP, confirming quantities are correct and quality meets expectations (including for POs placed by other Purchasing Officers).
* Handle returns by completing all required documentation and communication.
* Coordinate product recalls with the BioMed Department, Procurement Manager, and Warehouse Manager.
Working With Other Departments (Clinical And Non‑Clinical)
* Establish professional relationships with all staff, as well as vendors and suppliers.
* Act as the main point of contact for clinical staff on-site, gathering their requirements and supporting the New Product Request process.
* Provide support for AP (Accounts Payable) queries.
* Support IT and Facilities in the purchasing process as required.
Procurement And Inventory Management
* Optimise SAP for inventory control, MRP, and reporting.
* Maintain Min/Max levels to support MRP across all warehouses and stores.
* Update the Global Item Master in SAP and ensure all data (e.g., vendors, prices, quantities, lead times) is continuously clean and accurate.
* Maintain well‑organised and up‑to‑date records of stock and inventory.
Warehouse & Stores Management
* Supervise the Materials Assistants on-site.
* Coordinate with warehouse staff to ensure proper storage of items, including barcoding and bin‑location management.
* Liaise with Purchasing Officers at other sites regarding intercompany transactions and related logistics.
* Maintain the warehouse and stores to the highest standard of cleanliness.
SOPs And Training Documentation
* Actively participate in maintaining SOPs to accurately reflect day‑to‑day processes, and support the development of departmental training materials.
* Support the procurement department in standardising policies and procedures to reduce the time clinical staff spend on requisitions and following up on orders.
* Comply with all certification requirements, including JCI and internal UPMC standards.
Qualifications & Experience
* Related experience in a warehouse environment would be a distinct advantage
* Must have strong communication skills, both verbal and written.
* Good organizational skills, able to prioritize and manage competing priorities, detail oriented and quality focused
* Ability to complete paperwork accurately following good documentation practices.
* Ability to perform basic math calculations including adding, subtracting, counting, and measuring.
* Critical thinking and problem-solving skills required.
* Must be able to work with minimum supervision by following detailed instructions.
* Work in a team environment, including exchanging information related to performing required tasks with colleagues and with internal customers, as well as with vendors and carriers.
* Ability to organise the logistics of multiple sites (if required)
* Good I.T skills required, (Excel, Outlook, and Word); good working knowledge of warehouse inventory systems (SAP would be a distinct advantage)
* Strict attention to detail and accuracy.
* Experience of working within a Hospital warehouse department is desirable
* Full Clean driving license is an essential requirement for this role
Equal Opportunity Statement And Benefits
UPMC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
At UPMC we provide a total rewards program that is not only market competitive, but fair and provides growth opportunities for all our colleagues.
Compensation
– Competitive pay for the work employees do – base pay, performance related pay and premium pay where applicable.
Benefits
– Fully paid maternity and paternity leave for new parents. Competitive Pension Plan, company funded Death in Service Benefit x 3 times. Critical Illness cover for all employees up to the age of 66.
Performance and Recognition
– Rewards for performance that supports the goals and mission of UPMC through our annual ACES programme.
Work-Life Balance
– Enhanced annual leave up to a maximum of 27 days. Flexible working opportunities to support you to work around external family commitments.
Development and Career Opportunities
– Opportunities for each employee to reach their career goals through continued learning and/or advancement.
About UPMC
UPMC is a renowned multinational academic medical centre committed to delivering people-focused care that's close to home. Headquartered in Pittsburgh and affiliated with the University of Pittsburgh Schools of the Health Sciences, UPMC shapes the future of health through clinical and technological innovation, research and education. UPMC expands its expertise globally, bringing world-class care across continents through its UPMC International division — an owned and operated network of hospitals and ambulatory care centres in Italy, Ireland and Croatia. UPMC International brings new access to the signature specialty services of UPMC Hillman Cancer Centre, UPMC Sports Medicine and others to more people in more places around the world.
In Ireland UPMC has provided high-quality healthcare in the South East since 2006. UPMC's operations in Ireland now include UPMC Whitfield Hospital in Waterford, UPMC Sports Surgery Clinic in Dublin, UPMC Kildare Hospital in Clane, and UPMC Aut Even Hospital in Kilkenny. Outpatient care is available at the UPMC Carlow Outreach Centre, UPMC Hillman Cancer Centre radiotherapy locations in Waterford and Cork, UPMC The 4th Practice in Mallow, and across UPMC Sports Medicine Clinics in Dublin, Waterford, Limerick, Tipperary, Cork, and Mayo. UPMC has also established a nationwide Concussion Network. UPMC's Global Technology Operation Centre is based in Kilkenny.