About The Role
As a CBRE Assistant Facilities Manager, you will join our dedicated Facilities team on our client site in Dublin 1. This job is a part of the Facilities Management functional area.
What You’ll Do
Ensure all vendors deliver services in line with the contractual obligations
Resolve any supplier issues directly with vendors
Become conversant with client CAFM system ensuring SLAs are achieved at all
Become conversant with all client platforms and manage same
Responsible for client presentation areas
Schedule Monthly meetings with the client team to discuss, review and manage the vendors service levels
Notate and report all findings in a monthly report
Raise Purchase Orders and process / endorse client invoicing
Ensure a working escalation process is in place and establish a rota for call outs
When required, elevate any emergencies connected with the facilities or equipment
Co-ordinate access of Vendors with assistance from client security team
Ensure office equipment is in working order and has sufficient supplies
Office inspections, recording any faults
Carry out cleaning audits in conjunction with the cleaning Vendor
Assist in keeping FM Location Operational Manual and Playbooks up to date
Ensure a professional / courteous working relationship is maintained with the Landlords and their representatives
Responsibility for the continual development of the FMC
Ensure all kitchens are fully stocked with provisions and any shortfalls are identified
Setting of targets and training for the FMC
Ensure that all vendors passes are returned to client and NDA’s are completed / filed
Identify service shortfalls and bring to the attention of the CBRE leadership team
Ensure that all PPM’s are carried out as scheduled
What You’ll Need
Bachelor's Degree preferred
5 years of relevant experience within Facilities Management
Understanding of existing procedures and standards to solve slightly complex problems.
Ability to analyze possible solutions using technical experience to apply appropriate judgment and precedent.
In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
Strong organizational skills with an inquisitive mindset.
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