Job Description
To assist the team in the management of a residential portfolio comprising a mix of residential apartment blocks and PRS schemes.
The property administrator will work closely with the property managers to assist them in carrying out their property management responsibilities such as:
Job Responsibilities
* Liaising with owners and tenants by email and phone.
* Liaising and organising access with contractors.
* Updating Building Management Software with notices, budgets, essential information.
* Preparing Annual reports and AGM packs.
* Assisting in the arrangement of Directors Meetings, Annual General Meetings and Extraordinary General Meetings.
* Arranging repairs and maintenance with contractors and setting up appointments, via Building Management Software.
* Management of cyclical maintenance certifications and updating of PPM Schedules in conjunction with the property managers.
* Liaising with on site janitors or caretakers to follow up tasks.
* Preparing reports for all stakeholders and management.
* Preparing reports and minutes and to assist the residential property team with property administration tasks as might arise.
* Shared Residential Department phone reception duties.
* Other departmental or company administrative duties as may be required.
Qualifications
* Have experience in a property environment ideally in property and tenancy management administration.
* Strong communication and organisation skills.
* Positive, energetic, and motivated individual.
* Must have a solution focused attitude.
* Proficiency in MS Excel, Word, PowerPoint, Proficiency and Outlook.
* Experience in Blockman/Letman or other Property Management Software preferable.
* A team player with excellent attention to detail.