Overview
We’re looking for a coordinator to join Event Operations at Web Summit. Event Operations is central to creating world-class attendee experience on a global scale. Designers, event coordinators, producers, stage managers, and many others work hand-in-hand to produce all elements – from stages and exhibitions through to live operations and attendee experience for our global events.
Responsibilities
* You’ll assist in the planning of our global events.
* You’ll support the production team by coordinating timelines, meetings and communication to the broader team on deadlines and milestones.
* You’ll work closely with the Event Producers, taking responsibility for areas of pre-production and planning including peripheral events, partner activations and VIP events.
* You’ll be involved in venue liaison, operational logistics, event staff management, and database management.
* You’ll liaise with key suppliers and contractors, including contracting and engagement, briefs and be the point of contact.
* Using data as the key, you’ll work with multiple cross-company teams to develop existing and create new efficient processes.
* You’ll learn directly from your teammates.
* On site you’ll work as part of the wider team delivering excellence throughout the event.
Who You Are
* You have exceptional organisational and administrative skills, with keen attention to detail.
* You are self-motivated, enthusiastic and calm under pressure.
* You’re a problem-solver with the ability to think on your feet, react rapidly to situations, prioritise your workload and improve procedures and workflow.
* You’re flexible and thrive in a fast-paced, high-pressure environment.
* You can juggle multiple projects and prioritise effectively.
* You can analyse requirements and develop delivery structures.
* You have a love of startups/tech and events and are willing to work in a dedicated team.
* You’re a confident and friendly person.
Skills And Abilities We're Looking For
* Bachelor’s or Master’s degree with strong performance.
* Demonstrated ability to communicate, present and influence credibly and effectively.
* Strong administrative skills and the ability to meet deadlines.
* Proven ability to multitask while paying strict attention to detail.
* Ambition and the ability to work on own initiative to accomplish tasks.
* Previous experience in event planning or coordination roles.
Benefits And Perks
* Hybrid-working model open to all employees.
* Fully subsidised healthcare, dental, employee assistance programme (EAP) and more.
* Pension contribution up to 6% (Irish based only).
* Dedicated in-house L&D department with access to workshops, online learning and resources for career development.
* Company laptop, generous annual leave and flexible working arrangements.
* Tramway Team for community and morale-boosting events.
* Annual company get-togethers, charity days, and monthly wellbeing talks.
* Wellness subsidy issued to all employees of €1000 per year.
At Web Summit, we embrace diversity and inclusion. We want talent from all walks of life to help us on our journey to digitise the conference sector. Hiring decisions are made purely on experience, skills and the needs of the business.
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