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Receptionist and Office Administrator
Location: On-site - Drogheda Port, Harbourville, Mornington Road, Drogheda, Co Meath
Employment Type:Permanent Part Time (20 hours per week).
Job Overview
We are seeking highly organised and detail-oriented Office Administrators to co-ordinate our Reception and General Office on a job share basis for a maximum of 20 hours per week.
Located at Harbourville, Mornington Road, the role of Receptionist & Office Administrator is challenging, multi-tasking and rewarding. This pivotal role ensures the smooth day-to-day running of the office by managing the flow of people and communications through the building and port as a whole.
The successful candidate will be confident, outgoing, proactive, systems-oriented, and capable of managing a variety of responsibilities independently.
Key Responsibilities
* Overseeing day-to-day office operations to ensure a welcoming professional and efficient workplace.
* Procuring office and hospitality supplies and maintain inventory levels.
* Managing reception, phones, and emails, demonstrating excellent customer service and professionalism to visitors and other stakeholders.
* Managing calendars and preparation of spaces for meetings
* Managing office security.
* Communicating with customers and suppliers via email and phone regarding payments, agreements, and general inquiries.
* Working with multiple external contractors to ensure that the Office is always fully functional.
* Setting up and attending board meetings with senior management and taking accurate minutes.
* Maintaining oversight of company office property including keys, IT assets, and other physical resources.
* Managing communal spaces to ensure that all maintained in a clean, organised and efficient manner.
* Providing administrative support to the CE and other members of the management Team
* Reconcile financial data, including VAT and tax documentation, and coordinate with the company accountant as needed.
Required Skills & Competencies
* A natural communicator with a warm and professional manner and a high level of professionalism, integrity, and trust
* An ability to work independently as well as with others.
* An ability to multitask and cope well with pressure
* Strong systems implementation and process adherence mindset.
* Proficient in Microsoft office software including excel and accounting tools.
* An ability to adapt and grow with the role.
Qualifications & Experience
* 1-3 years proven experience in Reception/office support.
* Experience of implementing processes and maintaining systematic approach to workflow.
* Strong understanding of administrative processes and financial procedures.
Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Part-time
Job function
* Job function
Administrative
* Industries
Administrative and Support Services
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