Job Summary:
We are seeking a highly organized and detail-oriented Document Control Coordinator to join our team. The successful candidate will ensure the smooth operation of the Engineering department by providing comprehensive administrative support.
About the Role:
* Manage day-to-day administrative duties, supporting engineers and management to optimize workflow and departmental efficiency.
* Assist in reviewing, updating, and distributing engineering procedures to ensure all documentation reflects current practices and regulatory requirements.
* Oversee the issuance, tracking, and retention of engineering documents, ensuring accuracy, currency, and compliance with our document control policies.
* Support procurement processes by managing requisitions and purchase orders related to engineering projects, liaising with suppliers and internal stakeholders for timely processing.
* Maintain and organize the QA Document Room, ensuring secure storage, easy retrieval, and proper handling of quality-related documents.
* Coordinate meeting room bookings for contractors and visitors, as well as ad-hoc meeting requests and logistics to support departmental activities.
* Coordinate training schedules, track attendance, and maintain training records for the Engineering department, ensuring compliance with internal and external training requirements.
Requirements:
* A relevant third-level qualification (e.g., Level 6 or 7 on the National Framework of Qualifications) in Engineering, Business Administration, Quality Management, or a related discipline is highly desirable.
* Strong IT skills, including proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
* Familiarity with document management systems and electronic quality management systems (eQMS).
* Experience with procurement processes and PO administration.
* Knowledge of quality management systems and regulatory compliance.