Finance & Administrator Part-time Vacancy
Kilkenny Rape Crisis Centre provides a safe, non-judgmental, and discreet space offering counselling, information, education, and support services to anyone aged over 14 who may have been impacted by sexual violence at any time in their life.
About the Role
We are seeking a part-time finance/office administrator to work 18 hours per week. The successful candidate will be responsible for managing accounts, data entry, bank reconciliations, payroll, and financial reports.
Key Responsibilities
* Manage accounts, data entry, and bank reconciliations
* Payroll responsibilities
* Preparation of bank lodgements
* Compile reports for the board of management and Cuan when required
Administrative Support
* Maintain financial records and report into the Manager regarding financial matters
* Furnish records to the Bookkeeper
* General typing and secretarial duties, including letter typing, report typing, filing, etc.
* Assist with communication of client appointments, cancellations, and rescheduling
Team Collaboration
* Contribute to team effort by providing administrative support to the Manager and other staff, where appropriate
* Welcome guests and clients by greeting them, in person or on the telephone; answering or directing inquiries
Confidentiality and Social Media
* Maintain client and Centre confidentiality to a very high level
* Assist in managing social media via the Manager, Facebook, Instagram, website, etc.
Office Maintenance
* Maintain office supplies by checking stock levels, anticipating needed supplies, evaluating new office products, placing and expediting orders for supplies, and verifying receipt of supplies
* Responsible for the maintenance of the building, ensuring everything is kept in good working order and repair
Person Profile
We are looking for someone with:
* Proficiency in using Microsoft Office and online accounting packages, and comfort with the internet and social media
* Strong administrative writing skills
* Excellent interpersonal and communication skills, both face-to-face and on the telephone
* Strong organisation and time management skills with excellent attention to detail
* A calm, compassionate, and welcoming manner
Requirements
* 3 years' experience in a similar role, including managing Debtors and Creditors ledgers
* A full qualification in Accounting, Payroll, Office Admin (or equivalent qualification)
Benefits
* Annual leave: 25 days annual leave per year pro rata
* Pension contribution
* Some flexible working in terms of hours by negotiation
* Training for new technology or new skills needed
* Staff development days
* Cycle to work scheme
Location
Kilkenny City - Office based