Core Duties & Responsibilities:
* Management of Incoming Telephone Calls
* Receiving visitors, greeting, welcoming, directing and announcing them appropriately.
* To perform reception duties during opening hours and delivery of a professional service
· To maintain an enjoyable/clean working environment.
* Ordering and maintaining stationery and equipment.
* Locating best price of stationary, canteen supplies, janitorial equipment.
* Approval of Invoices relating to the stationery and equipment ordered.
* When requested, set up of contractor meetings and compile meeting schedule.
* Updating of Staff Contact Listing of phone numbers /emails
* Assisting with requested project administration i.e. valve charts / checklists
* Dealing with all requests from site i.e. stationary, stickers, PPE etc.
* Ensuring Office Health & Safety Documentation i.e. Fire register, emergency procedures, sign in/out register and QHSE Policies are current and displayed.
* Assist Projects and offices with IT Equipment/software Issues with IT Company.
* Assisting with ad hoc requests from Directors/Head Office Staff.
Quality Health Safety & Environmental Management:
* Management of Sub-Contractor and Supplier Database
* Assisting with the maintenance of the Training Matrix
* Compiling Job Site Folders
* Management of Calibration Register
* Liaising with calibration company/site to arrange new calibration
* Management of weekly on hire register
* Collating weekly on hire listing and check against supplier listing, follow up errors
* Liaise with site to ensure equipment is still needed and return date to be set
* Ordering and maintaining PPE Register
* Management of the Vehicle Register
* Liaising with Director of Finance on driver / vehicle amendments
* Booking car services / CVRTs / Valets
* General administration