Part-Time Construction Accounts & Admin Manager
Location: Remote / Hybrid (Ireland-based preferred)
Hours: Part-time (flexible – approx. 10–20 hours per week to start)
Industry: Construction & Carpentry
About Us
We are a growing construction and carpentry business, and with that growth comes a large and increasing amount of admin and accounts-related work. We are now looking for a reliable, organised, and proactive Accounts & Admin Manager to take ownership of our day-to-day admin systems and remove that pressure from the business owner.
This role is ideal for someone who enjoys creating order, improving systems, and working closely with a small business as it grows.
We already work with an external bookkeeper, so this role is not a bookkeeping role – it's about organising information, coordinating tasks, and keeping everything flowing smoothly.
Key ResponsibilitiesPayroll Coordination (Weekly – Priority)
* Manage employee work hours via Connecteam
* Extract weekly hours and send them to our bookkeeper every Monday
* Provide a weekly payroll summary to the business owner confirming:
* Hours worked
* Net pay due for each employee
* Long-term option (once trust is built): making payroll payments on behalf of the business
Subcontractor Invoice Management
* Manage subcontractor invoices via Google Workspace
* Ensure invoices are correct, approved, and ready for payment (paid fortnightly)
* Liaise with subcontractors regarding invoice queries
* Coordinate all relevant details with the bookkeeper
Supplier Invoice & Statement Management
* Collect and organise supplier invoices and monthly statements
* Maintain a clear list of amounts due and payment deadlines
* Provide easy-to-read summaries for the business owner
VAT & Purchase Invoice Organisation
* Organise all purchase invoices and receipts for bi-monthly VAT returns
* Set up and manage an efficient system using Google Drive or similar
* Coordinate directly with the bookkeeper to ensure all documentation is ready on time
* Improve or suggest better systems for receipt collection and storage
Job Profit & Loss Tracking
* Maintain job-based profit & loss trackers (Excel template provided)
* Input sales invoices, labour costs, and material costs
* Assist in improving the tracker for clearer reporting and ease of use
* Provide clear summaries showing job profitability
What We're Looking For
* Strong experience in accounts admin, office management, or finance administration
* Experience working with trades or construction is a big advantage
* Excellent organisational skills and attention to detail
* Comfortable with:
* Excel / Google Sheets
* Google Workspace
* Digital systems and apps
* Proactive mindset – willing to suggest better systems and workflows
* Trustworthy and professional (this role involves sensitive financial information)
* Ability to work independently and communicate clearly
What We Offer
* Flexible working hours
* Mostly remote work
* Long-term position with growing responsibility
* Opportunity to help shape systems and processes from the ground up
* Trusted role within a growing construction business
How to Apply
Please apply with:
* A short cover note outlining your experience in accounts/admin roles
* Any experience working with construction, trades, or small businesses
Job Type: Part-time
Pay: €13.60-€20.73 per hour
Expected hours: 16 per week
Benefits:
* Employee discount
* Flexitime
* Free or subsidised travel
* On-site parking
Education:
* Leaving Certificate (preferred)
Experience:
* admin: 1 year (preferred)
Work authorisation:
* Ireland (required)
Work Location: In person