Job Description
As a reliable and organized Facilities Coordinator/Front Desk Administrator, you will be responsible for providing administrative support in reception management, facility services, building maintenance, engineering projects, and equipment maintenance. Your primary goal is to ensure the smooth operation of our facilities, maintaining a high level of organization and productivity.
Key Responsibilities:
* Welcoming colleagues, visitors, and vendors via phone, email, or in-person visits.
* Maintaining electronic and paper records, scheduling services, and connecting with team members.
* Performing general facility support activities and leading vendors related to one or multiple functions, such as building security issues, access system maintenance, pest control, exterior grounds, and contract cleaning.
* May perform building or equipment maintenance tasks, including completing work orders, scheduled routine maintenance, preventative maintenance, and repairs.
* May coordinate the transportation of people and items.
* May coordinate the purchase of supplies and manage supply inventories.
* Responds to facility-related emergencies.
* Cordinates assigned activities with outside contractors and vendors, as needed, to ensure timely service.
Required Skills and Qualifications:
Education: Leaving Certificate or equivalent.
Experience: Previous experience that provides the knowledge, skills, and abilities to perform the job (comparable to at least 1-2 years).
Knowledge, Skills, Abilities:
* Proven track record to perform tasks efficiently and accurately.
* Ability to prioritize resources to meet customer needs.
* Working with fellow employees to resolve Facilities related issues.
* Consistently positive attitude and ability to interact effectively with others.
* Strong oral and written communication skills.
* Computer proficiency.
* Thorough understanding of office equipment.
* May require solid understanding of building and maintenance such as electrical, plumbing, HVAC, and construction codes.
* May require GMP knowledge.
* Good understanding of security systems.
Benefits:
We offer an award-winning learning and development program, ensuring you reach your potential. You will benefit from flexible working culture, prioritizing work-life balance. Our benefits package focuses on the health and wellbeing of our employees, providing a competitive salary and extensive rewards.
Why Join Us:
As part of our global organization, you will discover meaningful work that makes a positive impact on a global scale. We value teamwork and innovation, recognizing the power of being one team. We understand your desire to grow both professionally and personally throughout your career.