Job Title: Administrative Support Executive
">
">
Job Description:
">
The Administrative Support Executive plays a vital role in ensuring the smooth operation of our Dublin office. As part of our support team, you will be responsible for delivering exceptional administrative support to our Executive and Management teams.
">
Key Responsibilities:
">
">
* Greet and receive all visitors in a professional manner
">
* Ensure visitor sign-in on arrival
">
* Answer all inbound calls in a prompt manner and transfer to the relevant person or department
">
* Maintain and manage meeting room calendars and bookings
">
* Set up meeting rooms in advance of meetings to ensure relevant supplies are on hand
">
* Receive, sort and distribute incoming post & courier deliveries
">
* Receive and distribute overnight delivery of post from other offices
">
* Collect and send outgoing post and courier deliveries
">
* Ensure Reception area is always well presented and tidy
">
* Manage security access cards
">
">
Office Supplies Management:
">
">
* Proactively manage stock levels of stationery for office and kitchen supplies
">
* Place orders, as needed, to suppliers for catering etc. and ensure timely delivery
">
">
Transport:
">
">
* Book taxis and arrange travel for employees, as requested
">
* Maintain spreadsheets of all travel for employees
">
">
Administration:
">
">
* Support manager with ad hoc duties or projects around the office
">
* Provide ad-hoc administrative support to Executive and Management team as required including scanning, photocopying, binding, filing etc.
">
* Report and resolution of minor facilities issues
">
* Load invoices for payment to invoicing system
">
">
Skills & Experience:
">
">
* Previous experience working as a receptionist
">
* Previous office administration experience
">
* Financial Services background (Desirable)
">
">
Benefits:
">
">
* Opportunity to work in a dynamic and supportive environment
">
* Chance to develop skills and knowledge in a rapidly evolving field
">
* Competitive salary and benefits package
">
">
How to Apply:
">
For more information and to apply, please submit your application through our website.
">
Keyword: Administrative