Key Responsibilities Culture & Representation Acting as a brand ambassador for both the HR & Training department and the site, Consistently demonstrating a professional, approachable, and pleasant demeanour in all interactions. Acting as the in-office point of contact on HR & Training matters,ensuring a helpful and courteous experience for all staff. Assisting in maintaining a positive ER climate and culture on site. Administration Preparing and processing HR & Training-related paperwork and documentation. Preparing and maintaining employee records (both physical and digital), ensuring accuracy and confidentiality. Managing HR & Training general enquiries mailbox efficiently and professionally. Providing admin support to department personnel and providing information to authorised personnel. Inputting and updating of the HR & Training data in the appropriate Information Systems, ensuring a consistently high level of accuracy and reliability. Recording and reporting of Leave / Absence etc. Administration of Restaurant / Access Control cards. Managing department purchase requisitions in SAP. All other aspects of Admin - stationary, annual medicals etc. Participate and assist, as required, in the development & implementation of Human Resources policies & strategies. Provide support / back-up to other functional areas as required. Recruitment Managing HR databases and updating employee information (new hires, leavers, internal transfers, contract management etc.) Working with the HR team to ensure the induction and integration of new employees. Liaising with external recruitment agencies where required. Provide recruitment support/back-up within the department and to other functional areas as required. Learning & Development Preparing and processing L&D-related paperwork and documentation. Preparing and maintaining employee L&D records (both physical and digital), ensuring accuracy and confidentiality. Assisting in the scheduling of L&D events, both on and off site. Preparation of L&D related documentation Induction packs, Attendance Sheets, Evaluation Sheets etc. All other aspects of L&D Admin. Providing support/back-up within the department and to other functional areas as required. HR Systems Specialist Acting as System Administrator for HRIS (HR Information Systems) Acting as department specialist on HRIS to facilitate the needs of the department locally e.g. systems admin, report development, systems development for the future needs of the business. Working to optimise the HRIS to operate in a streamlined efficient manner. Liaising with the Technical & Performance departments where necessary on systems development, and providing the day to day needs of the department Troubleshooting software and hardware issues. Providing technical support and training to end-users of the HR systems. Liaising and advising Head of HR & Training on systems development required for optimising processes and future needs of the department and site. Payroll: Full responsibility for agency weekly payroll. Supporting internal payroll timesheet management. Touch Point for payroll queries. Reporting: Developing and preparing reports as needed by the HR & Training department, including but not limited to headcount, absence, turnover, transfers, KPIs, training etc. Management of Flexi hours transfer. Create and extract ad-hoc reports from HR databases to support departmental decision-making and strategic planning. Other Duties: Support Generalist duties when required. Support on internal and external events e.g. CSR, College Days, Career Fairs, recruitment events, site events. Merchandise stock takes, review and ordering. Partake in any in-house or external training deemed to be necessary or enhancing for the carrying out of your function and the development of your role within the Company. Participate in cross departmental working groups / project teams as may be requested from time to time. Be prepared to undertake additional duties as requested. Position Requirements Essential: Leaving Certificate (or equivalent) 2-3 years experience within a busy, team based, operational environment. Advanced Computer skills to include MS Office Suite (Word, Excel, Outlook, PPT, Teams) Strong communication skills oral and written. Good organisation skills and strong attention to detail. A flexible approach, with an ability to prioritise, multi-task and work without close supervision. Tact, Diplomacy, Confidentiality Professional and pleasant demeanour Ability to work on multiple systems simultaneously. Desirable: Experience of HR operations role and/or HR systems support role e.g. admin, recruitment, training, payroll, HRIS. A relevant 3rd level qualification e.g. Business Studies / IT. Detailed knowledge of HR Information Systems / applications. Exposure to & HR systems ideally SAP (including Success Factors, Corner stone) TMS Benefits: VHI, pension, flexi days, subsidised restaraunt
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