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Client:
Apleona HSG Facility Management
Location:
Kilkenny, Ireland
Job Category:
Other
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EU work permit required:
Yes
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Job Reference:
003e77f305c8
Job Views:
5
Posted:
27.05.2025
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Job Description:
At Apleona Ireland, we have an excellent opportunity for a Facilities Coordinator to work with us in one of Europe's top Facilities Companies, on a new blue-chip site in Kilkenny.
Overall Purpose of the Job:
Accurately and efficiently manage and coordinate aspects of various Facilities Management Contracts. The facilities coordinator will work closely with an existing team led by a facilities manager to ensure the smooth running of the contract(s). Services include Facilities Management, Hard and Soft Services, Ad hoc projects, and back-office administration (updating CAFM, KPI deliverables, reporting). This role is site-based (Monday to Friday).
Main duties and responsibilities:
1. Be a hands-on coordinator assisting staff in executing duties outlined on PPM and fully managing reactive Work Order requests daily intake.
2. Ensure the timely execution of all Work Orders within permitted parameters, acting as the POC for contractors' PMs.
3. Ensure Key Performance Indicators are achieved, escalating issues to the facilities manager as necessary.
4. Review and approve subcontractor invoices and verify that works are completed (reports & dockets).
5. Ensure Service Inspections are carried out thoroughly, documented, and completed in a timely manner.
6. Coordinate all contractors attending the site and ensure all relevant documentation is in place prior to work commencement.
7. Provide accurate reports on staff issues, PPMs, and reactive works on a monthly/quarterly basis.
Qualifications and Experience:
* A minimum of 3 years’ experience coordinating Hard and Soft Facilities Services.
* Experience in managing people.
* Experience with KPIs and client interactions.
* Facilities management qualification or a suitable qualification in a business or technical field.
* Excellent stakeholder management skills.
Working Pattern:
Monday - Friday, 08:00 - 16:30
Job Reference: 12800
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