Senior Accounts Payable (AP, Procurement & Subcontractors)Salary: Negotiable based on relevant experienceStart Date: ASAPLocation: Hybrid working model – Work from Astatine's offices located in Guinness Enterprise Centre, Dublin 8 when required, otherwise work remotely/from home.Contract Type: Full Time ContractWorking Hours: Full time – Monday to FridayReports To: Finance ControllerABOUT US: Astatine Limited is a specialised energy company, founded by a highly experienced management team with proven entrepreneurial, commercial, and technical success in their respective careers to date.
Our CEO Tom Marren is a previous EY Entrepreneur Finalist, Tom has 28 years' experience in the energy sector with strong technical and commercial focus, he has an Engineering Degree from Trinity College Dublin & MBA from University College Dublin.
Tom has also completed the Leadership for Growth Programme run by Duke Corporate Education.
Tom regularly delivers keynote addresses at international energy conferences as is considered to be an industry leader in the field of energy generation and energy efficiency.
Astatine is the third energy company that Tom has founded, building on continued success in this sphere of activity.
Astatine develop, design, construct, operate, fund (if required) and maintain multi-technology assets to enable an acceleration toward zero carbon for energy users across multiple sectors.
The key values of our company are collaboration, innovation, urgency, integrity, and excellence.
The primary technology used in our projects are heat pumps, with a specific focus on high temperature water source heat pumps supplying 80-200C hot water or steam.
This is a huge growth area forecast for the next 20 years.
Astatine are continually striving to achieve a high-performance, interdependent, learning culture and to embrace our company values in our work.
We have an external mentor and performance coach who assists us with the development of our culture and offers 1:1 coaching session to our staff who wish to avail of it.
We also organise regular culture development workshops which have been a great success.
Role Summary We are seeking a detail-oriented and proactive General Accounts Assistant to join our finance team.
This role plays a vital part in managing the day-to-day financial operations, with a key focus on accounts payable, procurement coordination, and subcontractor financial administration.
The ideal candidate will ensure supplier and subcontractor records are accurately maintained, payments are processed in a timely manner, and procurement activity is efficiently managed and recorded.
Key Responsibilities Accounts PayableProcess supplier invoices, ensuring accurate coding and timely approvalsReconcile supplier statements and resolve discrepanciesPrepare weekly/monthly payment runs in line with agreed credit termsMonitor the AP inbox and manage queries from suppliersMaintain up-to-date records of VAT treatment, supplier bank details, and remittancesProcurement SupportSupport the procurement process by tracking open POs, liaising with internal departments, and ensuring budget alignmentSupport the implementation and maintenance of procurement workflows within the finance systemMonitor spend against approved budgets and flag exceptionsSubcontractor ManagementEnsure all subcontractor invoices are aligned with agreed contracts and payment certsTrack subcontractor insurance, tax clearance, and onboarding compliance documentationCoordinate with operations and project teams to verify work done before payment approvalManage RCT (Relevant Contracts Tax) submissions and ensure subcontractor payments are compliant with revenue requirementsMaintain an up-to-date subcontractor ledgerGeneral Finance SupportAssist in month-end closing processes including AP accruals and reconciliationsSupport finance team with ad hoc analysis, reporting and internal controlsContribute to process improvement initiatives in finance and procurement workflowsKey RequirementsQualifications & ExperienceMinimum 5 years' experience in an accounts assistant role, preferably in construction, engineering, or manufacturing industriesStrong background in accounts payable and procurement processesFamiliarity with subcontractor or construction-related payment structures (e.g., RCT & CIS) is a significant advantageExperience with finance or ERP systems (e.g., Sage, SAP, Dynamics, or similar)Proficiency in Microsoft Excel and document handlingSkills & AttributesHighly organised, with attention to detail and a proactive approach to problem-solvingAbility to work independently and as part of a teamStrong communication skills to liaise with suppliers, subcontractors and internal stakeholdersDeadline-driven and capable of managing competing prioritiesDiscretion and integrity when handling sensitive financial informationPart-qualified accounting technician (ATI) or studying towards an accounting qualification (e.g., ACCA, ACA)Experience in digital procurement tools or ERP system implementationsApply:Interested candidates to submit CV and covering letter through the "Apply Now" section on our Careers page.Cover letter/email should briefly describe a little about yourself and why you would like to work with Astatine and should also indicate the earliest start date you are available.Suite 303-304, Guinness Enterprise Centre, Dublin 8, D08 T1WY
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