Administrative & Executive Support Specialist:Are you a highly organized professional with a passion for streamlining processes and delivering exceptional support? Join our dynamic team as an Administrative & Executive Support Specialist, where you'll play a critical role in supporting our executive team and driving operational efficiency across the business.Key Responsibilities:HR Administration & Communications:Manage a range of HR administrative tasks, including onboarding and offboarding documentationMaintain employee data and records within the Personio HRISDraft and manage communications related to HR policies and people updatesOrganize company events and off-site activitiesSales and Marketing Administration:Provide administrative support for sales and presales activities, including preparing sales documentationMaintain contact data within HubSpot (CRM)Utilise AI tools for content drafting and optimisation, including drafting blog posts and social media captionsManage the scheduling and drafting of posts on LinkedInUpdate and maintain content on the company website (Wix)Support the sales team by conducting pre-meeting research, preparing target persona lists, and administering sales meetings and campaignsFinance Administration:Process expense reports and manage internal budget tracking documentsServe as the main internal liaison with the external accounting partnerAssist with company accounting, payroll processing, tax filing requirements, and management account preparationSupplier Management and Payments:Coordinate supplier onboarding documentation and maintain recordsProcess and track supplier invoices; support payment reconciliation effortsEvent Planning, Communications, and Administration:Take the lead in planning and coordinating company events and initiativesManage event logistics, communications, invitations, and on-site administration/hostingTrusted Executive Assistance:Provide confidential, professional assistance to the Managing Director and Executive TeamManage complex calendar scheduling, document creation, and email organisation using G-Suite (Google Workspace)Coordinate Board and Executive Team meeting logisticsPrepare and compile monthly and quarterly management reportsManage company documentation, including grant applications and funding initiativesUse AI tools to improve productivity and automate routine tasks (e.g., summary generation, data analysis)Required Skills & Experience:Proven experience in an administrative, executive assistant, or operational support roleOutstanding organisational skills and attention to detailProficiency with business systems such as HubSpot, Personio, Wix, and G-SuiteDemonstrable experience with Generative AI tools (such as ChatGPT, Gemini, or Copilot) for business applications in admin, sales, and marketingAbility to manage AI agents or automated workflows for administrative functionsExperience with digital content management, including social media scheduling and website updatesExcellent communication and interpersonal skillsDiscretion and professionalism with confidential informationAbility to prioritise and manage multiple deadlines at onceSeniority level Associate Employment type Full-time Job function Sales, Marketing, and Administrative Industries Venture Capital and Private Equity Principals