Legal Office Manager & Accounts Executive
Dublin 1 Firm
Profile
Role & Responsibilities
Accounts
* Day to day responsibility for accounts
* To keep the firm's accounts up to date
* Significant data entry - speed and accuracy essential
* All bank reconciliations and all other reconciliations
* Credit Control
* Compliance with Solicitors Accounts Regulations
* Online Banking and enforcement of verification policies and procedures
* Billing and invoices
* Maintaining all necessary and appropriate records in compliance with all relevant regulatory and office requirements
* Generating reports and distributing to partners. Overseeing action required to be taken in respect of same
* Managing aged debt
Facilities
* Provision of appropriate facilities for staff
* Office equipment and the related maintenance contracts
* Liaison with all service providers
* Ensuring facilities comply with Health & Safety regulations
* Management of client areas e.g. reception, meeting rooms
* Maintaining all required office inventories – equipment, IT, service provider contact details, etc.
Purchasing
* Ordering of office supplies
* Purchase agreements with external suppliers
Staff Resourcing
* Appropriate allocation of work to legal secretaries and executives
* Sourcing of temporary staff where appropriate
Human Resources
* Staff management
* Payroll
* Supervision of secretarial and administrative staff
* Recruitment of secretarial and administrative staff
* Training of secretarial and administrative staff
* Management of support cover
* Induction process for new staff
* Maintain records of sickness and holidays and management of both
Information Technology
* Liaison with external providers to ensure that IT infrastructure is appropriate for the needs of the practice
* IT usage policy e.g. e‑mail policy
* Phone system
* Management and understanding of Case Management system
Communications - Internal
* Efficient flow of information within the practice
* Processes for incoming/outgoing post correspondence
* Internal distribution
* Management of external couriers
* Document security
Communications - External
* Managing performance of the case management system
Qualifications
* A minimum of 3 years' experience in a similar role
* Previous experience in a legal practice is desirable but not essential
* Staff management experience is essential
* A highly motivated individual
* Highly developed organizational skills with an ability to take on and complete tasks within agreed time‑scales.
* Proven ability to take responsibility and act on own initiative
* Highly Professional – committed to excellence in approach to work
* Working knowledge of Microsoft Office and ideally Keyhouse Case Management
* Capacity to communicate effectively
Skills
* office manager
* COO
* legal
* practice manager
Benefits
* Negotiable
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