Job Description The Client Partner Mobilisation team Project Coordinator plays a crucial role in the management of onboarding and offboarding of personnel within the Client Partner organisation, ensuring smooth collaboration and efficient execution of activities and deliverables.
They will support communication between the Client Partner parent companies and the Client, helping ensure everyone is aligned on objectives, timelines, and deliverables.
The role holder will be responsible for onboarding personnel on behalf of the Client Partner, managing queries and resolve any administrative issues that may arise.
The role of the Client Partner Mobilisation team Project Coordinator is to help keep the mobilisations on track, minimize delays, and support the onboarding of the required personnel in line with the Clients requirements in a timely manner.
Furthermore they will manage large amounts of data on deployed personnel pertaining to their role on the project.
They will be required to work closely and collaborate with the Client Partner finance team around Application for Payments and with the Clients team around the management of deployed personnel data.
Principal Accountabilities Support the Mobilisation team with all administrative tasks relating to onboarding, offboarding and management of staff data.
Work with the Finance team to ensure accuracy of deployed staff for input into Applications for Payment.
Perform duties on behalf of Mobilisation team when requested, which include: Publishing reports Updating and maintaining accurate data in Staff databases Liaising with the project team to assist them in the onboarding of new team members Updating the Client Partner Mobilisation Plan regularly Managing key interfaces in the onboarding process with the Clients internal People team Organise and facilitate project meetings, including agenda preparation and follow-up actions.
Ensure adherence to the Client Partner head contract in all things pertaining to deployment of personnel Perform additional tasks, activities, or other duties as may be required or assigned as part of the role in support of the Mobilisation team.
Experience 5+ years of experience in project support or administrative roles Familiarity with infrastructure or construction industry operations is advantageous Experience working in fast-paced, multi-stakeholder environments Qualifications Skills Strong organisational and multitasking abilities.
Ability to use one's initiative is essential.
Excellent communication and stakeholder management skills.
Proficiency in MS Office Suite – Excel, SharePoint and PowerBI (preferrable).
Attention to detail and ability to work across multiple disciplines.
Formal Education Qualifications Third level qualification in Business Administration, Project Management, Information Systems or related field preferred Desire to undertake Project Management qualifications is advantageous Additional Information Our inspired people share our vision and mission.
We provide a great place to work, where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life.
To support this we promote a healthy, productive and flexible working environment that respects work-life balance.
Turner Townsend is an equal opportunity employer.
We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
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