TTM Healthcare are proud to partner with our client in the public sector to recruit for a temporary Grade III Clerical Officer in Kilkenny.
Location: Kilkenny Position: Grade III Clerical Officer Hours: Full time 35 hours per week, Mon- Fri ( 9-5) May have to cover weekends when required Pay: €***** - €***** depending on previous relevant verified public sector experience Contract: Month to Month Rolling contract Key Responsibilities: Provide general clerical and administrative support to the department.
Prepare, process, and maintain documentation, records, and correspondence.
Maintain electronic and manual filing systems in line with organisational procedures.
Manage incoming and outgoing correspondence, emails, and phone calls.
Schedule meetings and maintain calendars where required.
Act as a point of contact for enquiries from staff, service users, or the public.
Provide professional and courteous assistance and direct queries appropriately.
Assist with the preparation of reports, statistics, and documentation.
Support administrative processes across the department including HR, finance, or general administration tasks.
Liaise with internal staff and external stakeholders as required.
Ensure all work is carried out in line with organisational policies and procedures.
Maintain confidentiality when handling sensitive information.
Comply with data protection regulations and standards.
Skills and Qualifications: Previous experience in an administrative or clerical role, ideally within a healthcare or hospital environment.
Proficiency of office systems and databases (MS Office, email, patient administration systems).
Excellent attention to detail and accuracy in data entry.
Strong organisational and multitasking abilities, with the ability to manage time efficiently.
Effective communication and interpersonal skills.
Ability to work independently and as part of a small team.
Willingness to undertake a physically active role, involving frequent movement between wards.
Commitment to maintaining confidentiality and data protection standards at all times.
Desirable: Familiarity with medical chart coding, hospital discharge processes, Switchboard.
Experience working in a public sector or HSE environment or as Medical Secretary Please apply with your updated CV Skills: Grade III Clerical