Join to apply for the Reprographics & Facilities Operative role at Arthur Cox LLP.
Application Deadline: 31 October 2025
Department: Facilities
Location: 10 Earlsfort Terrace, Dublin 2, D02 T380
Overview
Arthur Cox LLP is consistently recognised as one of Ireland’s leading law firms. We advise an international client base ranging from multinational organisations, financial institutions and government agencies, and established global leaders and new players in emerging industry sectors. Our Premises & Facilities department supports the Firm’s daily operations. The Post Room Operative forms part of the Reprographics team and plays a vital role in ensuring the smooth and secure handling of all incoming and outgoing correspondence within a busy legal firm. This team manages several operational services for the firm from mail distribution, courier services, stationary supplies to print management. All services provided require professionalism, teamwork along with a high level of confidentiality and attention to detail at all times.
Key Responsibilities
* Receive, sort, and distribute incoming mail and packages to relevant departments.
* Prepare and dispatch outgoing mail, including legal documents, via post and courier.
* Maintain accurate records of deliveries and collections.
* Ensure compliance with GDPR and internal confidentiality policies.
* Liaise with external courier services and manage booking systems.
* Monitor and replenish post room supplies (e.g., envelopes, stamps, packaging).
* Assist with scanning, photocopying, and filing of legal documents as required.
* Support administrative staff with document handling and logistics.
* Maintain a clean and organized post room environment.
Reprographics Duties
* Operate high-volume printers, copiers, scanners, and binding machines.
* Prepare legal documents for court bundles, client presentations, and internal use.
* Perform finishing tasks such as laminating, binding, and booklet creation.
* Conduct quality checks to ensure accuracy and presentation standards.
* Maintain inventory of reprographics supplies and report shortages.
* Troubleshoot equipment issues and liaise with service providers when needed.
Facilities Support
* Manage incoming and outgoing post, including DX and courier services.
* Set up and maintain meeting rooms, including AV equipment and refreshments.
* Assist with office moves, furniture setup and general maintenance tasks.
* Monitor and report building issues (e.g., lighting, plumbing, HVAC).
* Support health and safety compliance and emergency procedures.
Skills, Knowledge and Expertise
* Previous experience in a post room or facilities role (preferably in a legal or corporate setting).
* Strong organisational and time-management skills.
* High attention to detail and discretion when handling sensitive documents.
* Basic IT skills (Microsoft Office, scanning software).
* Ability to work independently and as part of a team.
* Proactive in a fast paced environment.
* Good communication skills and a professional demeanour.
Desirable
* Familiarity with legal terminology or document types.
* Experience with digital mailroom systems or document management software.
Benefits
* Competitive remuneration
* Comprehensive health and wellness benefits
* Professional development opportunities
* 25 days annual leave
* Discretionary bonus
* Healthcare
* Pension
* Subsidised canteen and coffee stations
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