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Purchasing Assistant
* Admin / Secretarial / Office Support
* Administration
* Dublin
* Permanent / Full Time
Posted on: 17/6/
Position Details
* Location: Dublin 12
* Experience: 1 year
Industry: Food Wholesale & Distribution
Are you ready to take the next step in your purchasing career within a dynamic and fast-paced food wholesale environment? We’re looking for a motivated and detail-oriented Purchasing Assistant to join a growing team. This role is ideal for someone who thrives on responsibility, values precision, and enjoys working cross-functionally to ensure a seamless supply chain operation.
Responsibilities
* Monitor stock levels and generate accurate order suggestions in line with forecasted demand.
* Prepare and manage purchase orders using Excel and internal systems.
* Assist with coordination of international shipments, ensuring timely delivery and smooth customs clearance.
* Collaborate with internal departments to resolve day-to-day procurement and supply challenges.
* Support new product onboarding by maintaining system data and completing setup documentation.
* Set up and manage promotional pricing and special offers in both ERP and POS systems.
* Produce regular reports for the Purchasing Manager, senior management, and suppliers.
* Enter purchase orders into internal systems ahead of delivery deadlines.
* Communicate with suppliers to confirm delivery timelines, resolve stock or delivery issues, and follow up on outstanding orders.
* Investigate pricing discrepancies, process claims for damaged or missing goods, and maintain accurate records.
Requirements
* At least 1 year of experience in a purchasing, procurement, or accounts support role.
* Proficiency in Microsoft Excel, Outlook, and ERP systems.
* Familiarity with Chinese cuisine/culture would be an advantage.
* Excellent analytical and problem-solving skills.
* Strong time management and organisational abilities.
* Confident communicator with good interpersonal skills.
* A proactive, solutions-focused mindset with strong attention to detail.
If you are living in Ireland and hold a VALID WORK PERMIT, we would love to hear from you. If you do not hold a valid work permit, unfortunately, we will not be able to assist you with your job search.
Celtic Careers is proud to be an Equal Opportunity Employer.
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