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The facilities assistant will support day-to-day facilities operations with a focus on safety, operational excellence, and customer and client satisfaction.
Job Responsibilities
* Conduct daily rounds and inspections of all M&E systems.
* Inspect meeting rooms and common areas daily to ensure readiness, report issues, handle cleaning and stock levels, check and restock stationery, and place weekly orders.
* Manage key boxes and issue keys as needed.
* Set up meeting rooms and support office relocations and re-layouts.
* Assist with PPM activities, energy, waste, and cleaning checks across the site.
* Receive and move large/bulky items to required destinations.
* Maintain order in open office areas.
* Handle porterage of heavy parcels, equipment, and miscellaneous items.
* Perform ad hoc tasks as requested by the FM Coordinator or Regional Facilities Manager.
* Oversee the overall function of the Facilities Assistant role within the center.
* Manage couriers, mail, and postal activities.
* Supervise and coordinate third-party contractors and inspect their work.
* Maintain visitors and contractors logs and report incidents.
* Execute emergency procedures for fire, flood, break-in, or accidents.
* Ensure compliance with health & safety regulations, inspect signage, and advise on defects.
* Maintain the fabric and finish of the site in good condition.
* Act as first responder for relative FM and reactive tasks within the center.
Qualifications
* Minimum 2 years’ experience in a similar facilities role.
* Excellent communication, interpersonal, and organizational skills.
* Strong verbal communication skills, both over the phone and face-to-face.
* Good planning and prioritization abilities.
* Ability to complete tasks accurately and timely.
* Experience working in a fast-paced office environment.
* Some experience in a lively mailroom department.
* Educated to Leaving Certificate Level.
* Proficiency in MS Office (Word, Excel, PowerPoint).
* Basic understanding of health & safety practices.
* Experience with mailroom equipment and international courier systems.
Note: Additional duties may be assigned as needed due to the business nature.
Education
About Aramark
Northern Europe - Our Mission
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
Northern Europe - About Aramark
Aramark is a leading service and solutions provider in Northern Europe, supporting clients in food, facilities management, property services, and retail solutions. We believe a career should develop your talents, fuel your passions, and empower your growth. Learn more at http://www.aramarkcareers.com.
All applications will be treated confidentially. Aramark Northern Europe is an equal opportunities employer.
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