Litigation Legal PA | Dublin | 45-50K
My client a very prominent legal firm based in Dublin city centre is looking for a well established Litigation Legal PA to support three partners. This position requires a professional who can manage extensive travel, billing and court dealings.
Benefits:
1. Pension
2. Healthcare
3. 4 days in office
Responsibilities:
4. Provide executive-level administrative support to the Head of Department, Partner(s) and an allocation of additional fee earners, anticipating their needs in a timely fashion and enabling them to focus on key fee earning and management activity.
5. Managing complex diaries, scheduling meetings, appointments and travel arrangements
6. Preparing detailed travel and Business Development packs for business trips, as and when required, that include all necessary information to support the Partner(s)/Associate(s) whilst away - these packs should be tailored to the specific purpose of the trip and the clients or contacts involved
7. Producing and amending high quality documentation from digital dictation and hand-written drafts.
8. Preparing court forms and pleadings as required
9. Overseeing the billing process from start to finish
10. Compiling Business Development documentation for new client meetings, including conducting research, compiling bios and gathering relevant company information
11. Entering and reporting on Business Development data in our Interaction CRM system
12. Managing emails, calendars, and contacts for the Partner(s)/Associate(s), prioritising and responding to emails whilst maintaining an organised contact database
13. Accurately managing all filing, including both electronic and paper files, ensuring all documentation is filed accurately and promptly
14. Providing general administrative support such as printing, posting, photocopying and scanning, ensuring all administrative duties are completed efficiently and to a high standard
15. Ad hoc duties as and when required by the Partner(s)/Associate(s) within assigned allocation
Personal Profile:
16. Minimum of 5 years' experience as a Legal PA/Secretary supporting senior staff
17. You have a background and interest in Litigation
18. You have advanced working knowledge of MS Word, Outlook, Excel & PowerPoint
19. You have experience working with document management, billing and digital dictation systems
20. You have the ability to efficiently re-prioritise tasks, as and when required
21. You have a flexible approach to your work and can effectively prioritise tasks in order of importance
22. You always act in a discreet/confidential manner
23. You can demonstrate a team focus and willingness and flexibility to assist others when required
24. You are eager to learn/develop skills and knowledge to continually improve