Job Description:
An exciting opportunity has emerged for an Office Coordinator to join a highly respected organisation in Dublin.
* Coordinate daily task assignments within the office services department to ensure timely and effective completion of duties.
* Manage the receipt, documentation, organisation, and dispatch of client packages, including parcels, catering orders, and messenger services.
* Assist with parcel handling, delivery distribution, copying, faxing, and other general office tasks.
* Liaise with facilities management on matters related to temperature control, lighting, and security access for clients and staff.
* Track and maintain office supply inventories, researching and purchasing as required to ensure resources remain well-stocked.
* Ensure operational readiness of print supplies and oversee the scheduling and setup of conference rooms for meetings.
* Support colleagues, clients, and visitors with printing, Wi-Fi access, hotel bookings, transportation, and courier services as needed.
Requirements:
* Minimum of 2-3 years' experience in an administrative or client service role, with a strong emphasis on excellent communication skills.
* Proven ability to work effectively both independently and collaboratively within a team environment.
* Exceptional organisational skills and keen attention to detail, with the ability to manage competing deadlines and prioritise multiple tasks efficiently.
* Proficient in Microsoft Office applications (Outlook, Word, Excel) and comfortable adapting to new software tools relevant to office operations.
* Experience in monitoring inventory levels, managing supply purchases, and researching new products or vendors as needed.
About the Role:
The ideal candidate will possess a unique blend of administrative expertise and interpersonal skills, allowing them to excel in this dynamic and fast-paced environment.