We are looking for an Office/Service Administrator to join our team based in our Dublin office on a fixed‑term contract for 12 months. This role is fully onsite with no hybrid option.
Responsibilities
Ensure the efficient operation of the internal call desk, including promptly handling all incoming calls and email inquiries.
Sort and distribute internal and external post, including handling of registered mail.
Distribute emails in various inboxes to the relevant department contacts.
Liaise effectively with the Service, Installation and Sales departments to support smooth operations.
Coordinate taxi and courier bookings as needed.
Meet and greet visitors, ensuring they are checked‑in and out accurately and advising employees of their visitors’ arrival.
Schedule and oversee the general maintenance and readiness of meeting rooms.
Monitor and replenish office supplies, including stationery and kitchen items.
Ideal Candidate
The following responsibilities will be part of the role; the list is not exhaustive and flexibility is required.
Provide administrative support for pre‑qualification documentation.
Provide administrative support for Health & Safety documentation in coordination with the Health & Safety Advisor.
Assist with the coordination and delivery of external company events.
Maintain high work performance, attendance and punctuality.
Perform ad‑hoc duties as required.
Preferably you will have experience working in a similar role.
Benefits
Competitive salary (weekly pay)
Contributory pension (increasing with service)
Employee Assistance Programme
Bike to Work Scheme
25 annual leave days per annum (up to 30 days with service)
Company sick scheme
Recruitment referral scheme
Hybrid Working Arrangement
We strive to be a great place to work
We offer a wide range of experiences and opportunities that will help you to achieve your career and personal goals.
Eligibility to work in Ireland is a must.
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