This is an onsite position requiring the team member to be onsite 5 days a week.
Who We Are:
At West, we're a dedicated team that is connected by a purpose to improve patient lives that has been at the center of our Company for more than a century. Our story began when Herman O. West solved the problem of supplying penicillin in mass quantities to the US Government during World War 2. Through our work to deliver thousands of life-saving and life-enhancing injectable medicines to millions of patients daily, West's indelible mark on the healthcare industry has just begun. A name started our story. How will yours help write our future?
There's no better place to join an inclusive community of professionals with opportunities for lifelong learning, growth and development. Supported by benefit programs, we empower the physical, mental, emotional and financial health of our team members and their families.
We believe in giving back to help those in need in the communities where we live and work. And are equally committed to creating a healthier environment and planet through our sustainability efforts.
Job Summary
The role of the Business Support position is to support the Global Site Leadership team based in Dublin, Liberty. This position will also support in delivering an office environment that is welcoming, safe, and engaging for both employees and visitors alike.
Essential Duties and Responsibilities
* Provide administrative support as required; schedule, organize and maintain diaries and appointment schedules by planning and scheduling events (such as meetings, conferences, teleconferences, and travel).
* Screening phone calls, enquiries and requests, and handling them when appropriate.
* Prepare and edit documents, reports and presentations for the management team (weekly report, monthly comm's etc).
* Devising/maintaining office systems, including facilities, PO management and filing
* Maintain site communication boards on a daily, weekly, monthly basis.
* Meeting and greeting visitors at all levels of seniority, ensuring that their visits to GFS are managed seamlessly with them/their assistants.
* Works with internal and external customers/visitors to coordinate onsite and offsite meetings, book conference sites, hotel rooms, meeting rooms, catering, off-site dinners, team building, visas, etc. as required.
* Arranging travel, visas and accommodation for Site senior leaders and visitors as required.
* Dealing with incoming email, post, corresponding on behalf of site as instructed.
* Maintains departmental office supply inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders; verifying receipt of supplies.
* Create all necessary reports and presentations in a timely and accurate manner.
* Supports with the coordination of charity activities to support site leadership and engagement teams
* Supports with the co-ordination of wellness activities and seminars.
* Preparing schedule in conjunction with HR for all related engagement and related activities
* Support with site events (Family Day, Christmas party. Site Lunches etc...)
* Support HR team with general adhoc needs
* Act in accordance with the company's Guiding Principles and adherence to the corporate Code of Conduct.
* Compliance to all local site Environmental, Health and Safety regulations.
* Compliance to all local site company policies, procedures and corporate policies.
Education
* 3+ years in a similar office management role
* Health & Safety qualifications
* Facilities Management experience preferable
* Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
* Self-starter with the ability to work with autonomy in a team environment
* High level of verbal and written communications skills
Preferred Knowledge, Skills and Abilities
* Strong organizational and interpersonal skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
* Demonstrate proactive approaches to problem-solving with strong decision-making capability.
* Highly resourceful team-player, with the ability to also be effective independently.
* Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
* Forward looking thinker, who actively seeks opportunities and proposes solutions
* Must be dependable, detail oriented, and able to multi-task
* A sense of urgency/initiative
Travel Requirements
None: No travel required
#LI-DJ1 # LI-ONSITE
West is an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sex, gender identity, sexual orientation, age, marital status, veteran status, or disability status. If you have a special need that requires accommodation in order to apply to West, please send an email to Where permitted by law, an offer of employment with West Pharmaceutical Services, or any of its subsidiary or affiliate companies, is contingent upon the satisfactory completion of background screening and/or a pre-employment drug screening.