Join to apply for the Executive Assistant role at Eaton Square
Join to apply for the Executive Assistant role at Eaton Square
This range is provided by Eaton Square. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
ES Talent Management are hiring a senior Executive Assistant to support a CEO within an Irish owned independent wealth management firm located in D.4
This is a full time permanent role/ 5 days in the office
The ideal candidate will provide top-level assistance for a CEO
We are looking for someone who is well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf.
Key Responsibilities:
* Administrative Support: Manage the CEO’s calendar, schedule meetings, handle travel arrangements, and organize logistics for internal and external events.
* Communication Management: Draft, review, and manage correspondence and communications on behalf of the CEO.
* Meeting Coordination: Prepare meeting agendas, take detailed minutes, follow up on action items, and ensure seamless meeting execution.
* Project Support: Assist with special projects, research, presentations, and reporting as needed.
* Information Management: Maintain organized filing systems (digital and physical), and manage confidential and sensitive information with discretion.
* Stakeholder Liaison: Serve as a point of contact between the CEO and internal/external stakeholders, including clients, partners, vendors, and employees.
* Office Oversight: Support general office operations (if on-site), including vendor coordination, supplies management, and other duties to ensure a productive environment.
Qualifications: Proven experience as an Executive Assistant supporting C-level executives
* Excellent organizational and time-management skills
* Strong written and verbal communication abilities
* High degree of professionalism and discretion in handling confidential information
* Tech-savvy with proficiency in Microsoft Office Suite, Google Workspace, and collaboration tools (e.g. Zoom, Salesforce, Teams)
* Self-starter with the ability to anticipate needs and take initiative
* Comfortable working in a fast-paced and evolving environment
* Bachelor’s degree preferred but not required
* Ability to multitask and manage shifting priorities
* Detail-oriented with a proactive mindset
Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative
* Industries
Financial Services, Legal Services, and Insurance
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