Are you a highly organised and experienced Contract or Procurement Administrator with a keen eye for detail? We are seeking a dedicated Contracts Support individual to join our team and provide essential administrative support to the Contracts Manager. This role offers a dynamic environment where you will play a crucial part in ensuring efficient contract and procurement processes.
About the Role:
As Contracts Support Administrator, you will be instrumental in liaising with various functions, tracking and maintaining data related to contracts and procurements, and ensuring timely completion of actions. You will also become familiar with finance systems and be responsible for processing task orders. We are looking for someone who can maintain confidentiality and integrity, with strong accuracy, attention to detail, and the ability to multitask effectively. A 'can-do' attitude is essential for success in this role.
Key Responsibilities Include:
- Ensuring stakeholders complete quarterly supplier reviews and developing reports based on their input.
- Following up on actions related to Supplier KPI Performance reviews.
- Processing supplier task orders and creating purchase requisitions on the Finance System, along with generating finance reports.
- PO monitoring and maintenance.
- Maintaining action lists for procurement and contractual tasks, and following up with internal stakeholders to ensure prompt and efficient resolution.
- Co-ordinating and drafting tenders.
- Tracking actions related to issues and risks.
- Maintaining accurate lists of contractual data and checklists, ensuring continuous updates.
- Monitoring the accuracy and consistency of contractual information across internal systems.
- Setting up and coordinating meetings, and taking minutes.
- Communicating with suppliers, providing POs, reports, minutes, and following up on actions.
- Maintaining SharePoint folders for contractual and procurement documentation and information.
- Undertaking ad-hoc projects/tasks and performing other related duties as assigned.
What You'll Bring:
- Relevant experience, such as a Contract Administrator with experience and knowledge interacting with procurement and finance functions systems.
- Excellent administrative skills.
- Strong organisational and time management skills with strong attention to detail.
- Good problem-solving and analysis skills.
- Capacity to proactively and constructively contribute to team tasks.
- Self-motivated and able to work independently.
- Strong stakeholder management and the ability to build rapport, effectively communicate with various personnel and suppliers, and maintain confidentiality and integrity.
- Excellent communication skills (both written and oral) with strong report writing skills.
- Competence in the use of MS Office applications and willingness to work with new systems.
- Experience working with contracts, preferably with technology contracts.
- Experience as a contract/procurement administrator or similar.