**Job Opportunity: Experienced Clerical Officer
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Our client, a public sector body, wishes to hire an experienced Clerical Officer who is immediately available for a full-time position on a temporary 3-month contract. The successful candidate will be based on the West side of Galway close to the University Hospital of Galway.
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Responsibilities:
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* Supporting the Senior Executive Officer in all administrative needs;
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* Preparing HR forms;
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* Ability to work in a fast-paced environment;
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* Checking and verifying invoices on behalf of the Senior Executive Officer in respect of utility bills, agency, storage, cleaning, and printer invoices;
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* Processing orders in respect of janitorial items and oil requests;
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* General administration duties, such as filing, typing, data input, photocopying, scanning, etc.
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* Minute taking as required;
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* Dealing with queries by phone, email, and post;
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* Contacting relevant stakeholders to follow up on queries particularly in relations to invoices and services not provided as per contracts;
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* Attending and arranging tender viewings with perspective cleaning companies with the Assistant Staff Officer and attending committee meetings;
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* Any other duties assigned by the Staff Officer/Senior Executive Officer;
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* Scheduling clinics;
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* Processing claim forms;
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* Processing and issuing Primary Medical Certs to people with disabilities;
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* Sending out clinic appointment letters;
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* Keeping the client database up-to-date.
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Requirements:
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* Proficient with Microsoft Office; Word, PowerPoint, and Excel;
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* Previous experience within HSE;
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* Strong typing skills are essential;
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* Dictaphone typing is desired but not essential;
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* Excellent communication, organisational, and presentational skills;
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* Attention to detail, prioritisation, and deadline-oriented.
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