Dromoland Castle Resort is seeking a Full Time Maintenance Administrator.
We are looking for a dedicated and detail-oriented individual to join our Maintenance team.
The successful candidate will provide exceptional administrative support across both of our properties.
This role blends physical activity (such as lifting and organizing stock) with meticulous attention to detail, including inventory tracking and auditing.
Strong organisational skills are a must, ensuring smooth operations within the maintenance department.
?Overview of the Role: Developing and maintaining spreadsheets to track and report on utility usage (electricity, gas, water, metering, etc.).
Recording and entering data for all planned and preventative maintenance programs.
Managing and overseeing the administration of Standard Operating Procedures (SOPs) for the Maintenance Department, ensuring annual reviews and updates.
Administering SnapFix (communication software for hospitality facilities) to streamline maintenance-related communication and issue tracking.
Tracking and recording data for tasks not covered in SnapFix, including those handled by external contractors.
Implementing and overseeing a paperless system across all maintenance-related activities, enhancing efficiency and reducing paper usage.
Managing all contracts related to preventative and planned maintenance, ensuring compliance and tracking deadlines.
Coordinating and documenting meetings, including the arrangement and minutes for relevant maintenance discussions.
Monitoring and managing stock levels for maintenance supplies, ensuring accurate logging and stockroom organization.
Collaborating with key personnel, such as the Front Office, to coordinate room availability for maintenance tasks.
Supporting the administration of all annual facility inspections, ensuring timely scheduling and completion.
Supporting other administrative departments.
The Ideal Candidate: At least 2-3 years of relevant experience in administration.
Strong organisational and multitasking abilities, with a keen attention to detail.
Proficient in Microsoft Office Suite and other relevant software.
Solid understanding of systems and procedures.
Ability to work independently and handle pressure in a fast-paced environment.
Strong team spirit, with excellent communication and interpersonal skills.
A full clean driver's license, as the role requires adhoc administrative tasks between two hotel properties.
Benefits: Full On-the-Job Training Provided Leisure Centre Access.
Pension Scheme After 6 Months Wellness Programme Competitive Salary Certified as a Great Place to Work Work Authorisation Please note, we are only accepting applications from persons who have the permission/ right to live and work without restriction in Ireland.
Skills: Maintenance General Trade