Your new company Our Client is a fast-growing international technology organisation.
Your new role As the Office Manager & PA, you will oversee daily operations at the Limerick headquarters while also coordinating standards and processes across multiple global office locations.
You will provide high-level executive support to senior leadership and ensure that offices operate efficiently, professionally, and consistently.
Your responsibilities will include: Office Management & Global Coordination Managing office operations in Limerick and overseeing activity across offices in Ireland, Poland, Australia, and Texas.
Leading regional office managers to ensure consistent processes across the organisation.
Managing facilities, access control, maintenance, health & safety, equipment procurement, and vendor relationships.
Improving and maintaining administrative systems and online filing structures.
Overseeing fleet management and global insurance procurement.
Executive & Administrative Support Providing high-level PA support including diary management, travel arrangements, meeting organisation and preparation of agendas, briefings, and minutes.
Managing confidential correspondence and supporting senior leadership on administrative matters.
Managing internal and external communication on behalf of executive management where appropriate.
People, Culture & Operations Support Supporting onboarding, including equipment coordination, induction packs, desk setup and access.
Organising internal and external meetings, events, workshops, and company activities.
Handling visitor logistics, meeting room readiness, and general facilities support.
Assisting with People & Culture initiatives including engagement, training, and staff events.
Supporting marketing and communications activities where needed.
Acting as the Sustainability Officer and liaising with external partners.
Providing ad-hoc administrative support to leadership teams.
What you'll need to succeed Previous experience as an Executive Assistant or PA supporting C-Suite or executive-level leadership.
Proven experience managing office operations.
Excellent organisational skills and ability to multitask effectively.
Ability to remain calm and focused in a fast-paced environment with shifting priorities.
A highly self-motivated, collaborative work style with the ability to operate autonomously.
Strong communication skills, both written and verbal.
Ability to work cross-functionally and build relationships with multi-disciplinary teams.
High level of proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
Desirable: Experience with SharePoint.
What you'll get in return Competitive salary based on experience and qualifications Healthcare Pension Annual performance-based bonus 25 days annual leave Death-in-service benefit A supportive, collaborative workplace with a strong People & Culture focus Opportunity to contribute to a forward-looking, mission-driven global organisation What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Hays Ireland is a trading division of Hays Specialist Recruitment (Ireland) Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers.
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