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Nexus Recruitment Partners provided pay range
This range is provided by Nexus Recruitment Partners. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
Overview:
Our client, a Well known Construction/Facilities Management company is currently looking for a experienced Office Manager to join their Head Office.
This position will be an integral part of the company and work closely with the CEO & COO.
The role will ideally suit someone coming from a similar Industry background who is looking to join a company currently undergoing a period of sustained growth. This role will give this person exposure to every aspect of the business.
Responsibilities:
* Office Administration: Manage office supplies, facilities maintenance, vendor contracts, mail handling, and ensure an efficient, well-maintained workplace environment.
* Travel and Accommodation: Arrange domestic and international travel, accommodation, and manage itineraries and visa requirements for staff and directors.
* Health and Safety: Maintain up-to-date health and safety policies, schedule staff training, and coordinate certifications and audits (Safe T Cert, ISO, CIRI).
* Financial Management: Handle expense reporting, manage vehicle fleet maintenance, and oversee subscriptions and software license renewals.
* IT and Technical Support: Act as the main point of contact for outsourced IT services, logging support issues and coordinating IT resources.
* Employee Onboarding: Organize new hire inductions, prepare equipment, and support new employees' setup processes.
* Reception and Front Desk Duties: Manage incoming calls, greet visitors, and act as the ‘front of house’ for the office.
* Administrative and Secretarial Support: Prepare documents, presentations, meeting agendas, minutes, and provide general admin support to the team.
* CEO and Director Support: Assist the CEO with ad hoc tasks, email drafting, diary management, and support external commitments (e.g., tourism board).
* Event Planning and Marketing Support: Help coordinate events and assist the communications team with marketing material preparation and project documentation.
Qualifications:
* You will have 5+ years of administrative experience (ideally in an engineering/construction environment but not a necessity).
* Natural IT aptitude, Proficient in MS Suite.
* You will have excellent communication and interpersonal skills.
* Strong organisational and time-management skills.
* You will have the ability to work independently and as part of a team.
Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative
* Industries
Construction
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