Administrative Support Officer
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This is an exciting opportunity to join a dynamic public sector team in Galway City. We are seeking a highly organized and detail-focused Administrative Support Officer to provide full administrative support, including managing multiple responsibilities with ease.
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The successful candidate will be responsible for:
* Providing full administrative support to senior staff;
* Processing, verifying and recording invoices;
* Handling purchasing and order processing;
* Performing general admin duties such as filing, data entry, typing, photocopying, and scanning;
* Take minutes and prepare documentation as required;
* Manage correspondence and queries via phone, email, and post;
* Liaise with stakeholders to resolve service and invoicing issues;
* Arrange and attend site visits with potential contractors for cleaning tenders;
* Support committee meeting logistics and reporting;
* Undertake additional tasks as assigned by the SEO or Staff Officer.
The ideal candidate will have:
* Excellent typing speed and accuracy;
* Proficiency in Microsoft Word, Excel, and PowerPoint;
* Strong communication and interpersonal skills written and verbal;
* Experience in minute-taking and document preparation;
* Ability to work independently and as part of a busy administrative team;
* Attention to detail, excellent organisation, and a strong sense of priority;
* Dictaphone typing experience is a plus, but not required;
* Familiarity with procurement and invoice procedures is an advantage.
Key Responsibilities:
Provision of comprehensive administrative assistance
Benefits:
This role offers a fantastic opportunity to work in a fast-paced environment and contribute to meaningful, people-focused work. The successful candidate will be able to make a real difference in their new role.
Others:
Applicants should be proficient in using computer software and possess excellent organizational skills.