Job Title
A high-profile administrative position in a leading organisation.
Key Responsibilities:
* Welcome visitors and guests with courtesy and professionalism.
* Promptly address tenant inquiries, fostering positive relationships.
* Maintain security protocols and accurate records of visitors and suppliers.
* Issue visitor passes and employee identification cards according to company procedures.
* Assist in upholding health and safety standards through administrative tasks and promoting safe working practices.
* Evaluate contractor agreements, oversee equipment servicing, and manage related reports.
* Maintain accurate property files and tenant records.
* Support financial administration tasks including verifying purchase orders.
* Administer third-party contractor agreements ensuring current compliance.
* Order office supplies to maintain adequate stock levels.
* Perform general administrative duties such as archiving, filing, and document management.
Requirements:
* Minimum 2-3 years' experience in Front of House Reception or Facilities Administration.
* Ability to multitask and coordinate projects simultaneously.
* Self-motivation and proven ability to work under pressure.
* Proficient in Microsoft Office/Excel.
* Strong problem-solving skills.
* Positive attitude and good work ethic.
About the Role:
This role requires someone with excellent communication skills who can handle various responsibilities with ease. The ideal candidate will be proactive, have strong organisational skills and be able to provide exceptional customer service.