About the Role
Quintas Capital is seeking a highly organised and professional Office Manager/Administrator to support the smooth day-to-day running of our office and provide administrative assistance across the business.
This role requires excellent communication skills, a strong attention to detail, and the ability to create a welcoming and professional environment for clients and colleagues alike.
Key Responsibilities
Reception & Client Interaction
Welcome and greet clients and visitors in a professional and friendly manner.
Provide refreshments to guests and ensure their comfort during visits.
Manage meeting room bookings, ensuring they are prepared and set up in advance.
Coordinate scheduling through the office booking system.
General Office Management
Ensure the office is well-stocked with essentials.
Manage inventory and ordering of office supplies.
Maintain communal spaces and meeting rooms to a clean and professional standard.
Oversee kitchen upkeep, including dishwasher loading/unloading and general tidiness.
Communication & Administration
Answer and redirect incoming calls appropriately.
Monitor and respond to emails in shared inboxes.
Handle incoming and outgoing post, couriers, and deliveries.
Assist in scheduling internal and external meetings.
Support Functions
Support client onboarding for the Quintas EIIS Fund ****.
Act as the first point of contact for general office queries.
Provide administrative support to colleagues as required.
Assist with marketing, events, and social media
Liaise with suppliers, service providers, and building management to resolve operational matters.
Experience & Qualifications
Minimum of 2–3 years' experience in a similar office management, administrative, or client-facing role.
Strong organisational and multitasking skills with excellent attention to detail.
Professional communication skills, both written and verbal.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
HubSpot Marketing and CRM experience is desirable.
Ability to work independently and as part of a collaborative team.
QFA qualification is a distinct advantage but not essential.
What We Offer
A professional, supportive, and collegial working environment.
Exposure to the financial services sector and private capital markets.
Competitive salary and benefits package, commensurate with experience.
The opportunity to grow with a dynamic and ambitious firm.
Job Type: Full-time
Pay: €27,******-€41,****** per year
Benefits:
Company events
Company pension
On-site parking
Wellness program
Work Location: In person