Your new companyAs Executive Assistant, you will join a reputable cultural institute known as Ireland's leading museum institution, with a strong emphasis on national and some international archaeology, Irish history, Irish art, culture, and natural history. Your new position is a full-time administrative post in their Irish Antiquities Division. Your new office is located in Dublin City (Kildare Street) and is accessible via public transport. Your new company requires you to join their team on a 6-month assignment. You will have a hybrid work model after your training period.Your new roleAs Executive Assistant, you will be responsible for providing administrative support with day-to-day tasks within the Irish Antiquities Division to enable senior divisional staff to work on critical legislation commencement and continuity during a period of leave.Your duties will include but are not limited to:Monitoring and actioning email correspondence to the division, docketing of assigned Office mailboxesMaintaining correspondence files - printing, photocopying and filingKey liaison to the Keeper of Irish Antiquities (or their deputy as required) in relation to meetings; scheduling/co-ordinating meetings, booking rooms, circulating agendas and minute-taking.Arranging work travelWorking with IAD clerical staff to support and manage IAD businessOrdering couriers and managing incoming and outgoing postWelcoming VIP visitors and showing them to meetings, ensuring that the meeting room is clean and tidy and conferencing equipment is ready for meeting attendees.Assisting with the coordination of events, travel and general administration.Scanning, photocopying and printingFile and data managementOther duties as and when requiredThis is a great opportunity for you to gain invaluable executive support experience within a reputable cultural institute.What you'll need to succeedYou will ideally have recent relevant experience in a similar executive support role within a busy office environment with the proven ability to multitask.Strong communication and interpersonal skills are required as you will be communicating with a diverse range of individuals and stakeholders, including government departments. Excellent IT skills, including MS Suite are required. Excellent writing skills, including report writing and minute taking are necessary. Strong organisational skills, including the ability to gather and research information and meet deadlines are essential. Strong organisational, prioritisation and planning skills, as well as a keen eye for detail, are necessary.Knowledge of the museum/cultural sector and/or Irish language and/or use of SharePoint Online Suite is desirable.With clear and relevant examples of your career achievements within a similar environment with proficient executive support experience, you will be a very strong candidate for this role.What you'll get in returnYou will be rewarded with a competitive salary and gain invaluable and transferable experience within an innovative team. You will have a hybrid work model.What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.Hays Ireland is a trading division of Hays Specialist Recruitment (Ireland) Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found