ECDS Administrator (Part-Time)
Location: Various ECDS Centres (travel required across 7 centres)
Hours: 20 hours per week
Salary: Starting from €28,042 (pro rata)
About the Role
We're delighted to be recruiting a friendly, organised, and reliable Part-Time ECDS Administrator to support our Early Childhood Development Services (ECDS) team.
The Daughters of Charity Child and Family Service (DoCCFS) is a not-for-profit public service organisation. We provide a range of therapeutic supportive services to children and families, based in the greater Leinster area.
Our Services include an Early Childhood Development Service (ECDS), Family Centre Service, Dublin & Louth Safer Families Service and Assessment Services.
This is a varied and rewarding role at the heart of our services. You'll work closely with ECDS centres, managers, and the Senior Services Manager to ensure our day-to-day operations run smoothly. Your work will directly support children and families, making this an ideal role for someone who enjoys helping others and being part of a caring, values-led organisation.
As this role involves
regular travel between our 7 ECDS centres
, a
full, clean driving licence and access to a car are essential
.
What You'll Be Doing
No two days will be the same, but your key responsibilities will include:
Systems, Data & Information Management
* Updating and maintaining the CRM system, including data entry, uploading, and archiving records
* Maintaining ECDS databases and producing reports as required
* Coordinating the collection, recording, and return of Outcome Measure data using Excel and the CRM system
* Compiling statistics and monitoring information to support service delivery
Communication & Internal Engagement
* Keeping the ECDS section of the HUB (internal intranet) up to date with relevant news and information
* Answering telephone calls, taking clear and accurate messages, and ensuring appropriate follow-up
* Managing incoming post and ensuring referrals received by mail are processed and filed correctly
* Responding to information requests by issuing leaflets, referral forms, and other materials to clients and partner agencies
Administrative & Operational Support
* Preparing and distributing annual induction packs to ECDS centres
* Providing administrative support for grant applications in collaboration with the Senior Services Manager and Head of Operations
* Assisting with scheduling meetings (including ECDS Manager meetings) and taking accurate, timely minutes
* Managing petty cash systems for ECDS centres, including oversight, reconciliation, and end-of-month submissions
* Overseeing the application process for School Meals grants
Records Management & General Administration
* Maintaining well-organised electronic and hard-copy filing systems in line with organisational policies
* Carrying out general office administration duties such as typing correspondence, scheduling appointments, photocopying, binding, and filing
* Supporting the ECDS team with any other reasonable administrative duties as required
About You
We're looking for someone who:
* Is well organised and enjoys keeping things running smoothly
* Has good IT skills and is comfortable using databases and Microsoft Office
* Communicates clearly and confidently, both in writing and on the phone
* Handles confidential information with care and professionalism
* Enjoys working as part of a team but can also work independently
* Shares our values and has a genuine interest in working for a charity
* Holds a full, clean driving licence and has access to a car
, as travel between centres is an essential part of the role
Previous experience in an administrative role particularly within a charity, education, health, or social care setting is desirable, but we're most interested in your skills, attitude, and willingness to learn.
Why Join Us?
* Be part of a welcoming and supportive team
* Do meaningful work that makes a real difference to children and families
* Gain experience across a range of services and systems
* Work for a values-led charity that genuinely cares about its staff and community
How to Apply
Please send your CV and cover letter to
Closing date: 20th February.