Unijobs DAC are currently recruiting a Clinical Academic Liaison Administrator for the School of Medicine, at the University of Limerick. The position is temporary, full time, working 35 hours per week. The rate of pay is starting at €18.86 per hour. The position is initially anticipated to be a 7 week contract, with the possibility of extension thereafter.
Job Description
To provide high quality administrative support for all activities carried out in the School of Medicine in the Clinical Academic Liaison Office, Clinical Education and Research Centre, University Hospital Limerick and in the first instance, to provide frontline support for students and staff of the BMBS programme. Working as part of the administrative team within the school, this post will contribute to the overall efficient administrative operation of the school.
Key Responsibilites:
Finance Support Administration.
Be responsible for day-to-day account handling and processing of purchase orders and routine payments in conjunction with the SoM management.
Core Portal direct entry for non-salaried staff as required (guest lecturers etc.)
MELG Committee Administration and Finance.
Clinical Site visits Administration and Scheduling.
Student Absences for Year 3 & 4.
Maintain the generic School email accounts by responding appropriately and/or redirecting queries as necessary. General CAL email account and CAL calendar.
Provide information for generic queries to the SoM office from staff and students (existing and prospective)
SoM room booking management at CERC meeting room.
Support students regarding various queries and documentation requirements for core aspects of the SoM programme. Correspondence to provide this support involves regular email, phone calls, reception-front desk cover/ online frontline student queries.
General filing/scanning/photocopying/ ordering stationery and consumables.
Administrative support to CAL Manager (Senior Executive Administrator) particularly the Clinical Site Visits.
Support overseas elective students in conjunction with SEA/EA.
Provide first-line support to Faculty members as required.
Liaise with students/faculty/staff via various communication platforms e.g. Brightspace, SharePoint etc. as required.
Liaise effectively with departments within UL as well as bodies external to UL as required.
Contribute to the School's quality review process as necessary.
Quality Review Support: scheduling meetings and admin support.
Additionally, the postholder will work as part of the school team to support all other administrative activities carried out within the school as and when required to do so. As the School of Medicine continues to expand and evolve, it is likely that flexibility regarding the allocation of specific duties will be necessary. Accordingly, the list of duties detailed above is not intended to be exclusive or restrictive.
Essential Requirements:
Knowledge of the BMBS Programme
Relevant administrative experience (at least 1 year at a similar level)
Experience in undertaking and professionally delivering administrative tasks
Leaving certificate or equivalent
Desirable Requirements:
Experience of central information systems & tools e.g. SharePoint, Agresso or equivalent
Third level qualification in administration or another relevant discipline
Knowledge of UL regulations and procedures
Unijobs DAC is an equal opportunities employer.
Skills: Secretarial Admin Clerical
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