TTM Healthcare are proud to partner with our client in the Public Sector to recruit a temporary Grade IV Medical Secretary in Galway.
Location: Tuam Hours: 9am to 5pm, 35 hour working week Contract: Temporary 6 month initial contract Pay-rate: €***** €***** per hour depending on previous relative public sector experience Available for an immediate start Key Responsibilities - Report directly to the Director of Counselling and provide day-to-day administrative assistance.
- Prepare agendas, attend meetings, and produce accurate and timely minutes.
- Maintain efficient filing systems, both electronic and manual.
- Update, maintain, and monitor a range of databases and client records using Microsoft Word and Excel.
- Ensure data is recorded accurately and stored in accordance with confidentiality and GDPR requirements.
- Collate and process Freedom of Information (FOI) requests, DPP reports, and client complaints.
- Assist Counsellor Therapists with administrative tasks, including forms, queries, and information requests.
- Provide timely and accurate information to support service delivery.
- Correspond professionally with internal HSE departments and external agencies via email and phone.
- Handle sensitive information with discretion and professionalism.
- Meet and greet clients attending the service, ensuring a welcoming, respectful, and supportive environment.
- Manage client check-ins and direct queries appropriately.
Essential Skills & Competencies - Proficiency in Microsoft Excel and Microsoft Word (data entry, formatting, basic analysis).
- Strong organisational and time-management skills.
- Excellent written and verbal communication abilities.
- High level of accuracy and attention to detail.
- Ability to handle confidential information with discretion.
- Professional, empathetic, and client-focused manner.
- Ability to work independently and as part of a multidisciplinary team.
Please apply with your updated CV asap.
Skills: Grade IV Medical