Job Title: Procurement Contract Coordinator
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About the Role:
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We are seeking a highly organized and experienced procurement or contract administrator with excellent attention to detail. As a key member of our team, you will play a crucial role in ensuring efficient contract and procurement processes.
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Key Responsibilities Include:
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* Ensuring stakeholders complete quarterly supplier reviews and developing reports based on their input.
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* Following up on actions related to Supplier KPI Performance reviews.
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* Processing supplier task orders and creating purchase requisitions on finance systems, along with generating finance reports.
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* PO monitoring and maintenance.
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* Maintaining action lists for procurement and contractual tasks, and following up with internal stakeholders to ensure prompt and efficient resolution.
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* Coordinating and drafting tenders.
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* Tracking actions related to issues and risks.
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* Maintaining accurate lists of contractual data and checklists, ensuring continuous updates.
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* Monitoring the accuracy and consistency of contractual information across internal systems.
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* Setting up and coordinating meetings, and taking minutes.
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* Communicating with suppliers, providing POs, reports, minutes, and following up on actions.
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* Maintaining SharePoint folders for contractual and procurement documentation and information.
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* Undertaking ad-hoc projects/tasks and performing other related duties as assigned.
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What You'll Bring:
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To be successful in this role, you will need:
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* Relevant experience in contract administration, preferably with technology contracts.
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* Excellent administrative skills.
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* Strong organizational and time management skills with strong attention to detail.
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* Good problem-solving and analysis skills.
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* Capacity to proactively and constructively contribute to team tasks.
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* Self-motivated and able to work independently.
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* Strong stakeholder management and the ability to build rapport, effectively communicate with various personnel and suppliers, and maintain confidentiality and integrity.
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* Excellent communication skills (both written and oral) with strong report writing skills.
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* Competence in the use of MS Office applications and willingness to work with new systems.
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Bonus Skills:
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A 'can-do' attitude is essential for success in this role.