SOLAS, the Further Education and Training Authority of Ireland, was established on 27 October **** and its mission is to fund, co-ordinate and monitor a range of Further Education and Training (FET) provisions that is responsive to the needs of learners and employers.
It is an agency of the recently formed Department of Further and Higher Education, Research, Innovation and Science.
SOLAS works in close collaboration with Education and Training Boards (ETBs) across Ireland on provision of high-quality further education and training, equipping learners with relevant skills and knowledge, and providing a pipeline of talent into employment and to the Irish economy and society.
At SOLAS, we put the learner, employers and communities, which FET serves, at the heart of everything we do.
Working with sister agencies, SOLAS leads actions in key policy and strategy documents including the most recent Further Education and Training (FET) Strategy, the evaluation of the National Youthreach Programmes *****), the National Skills Strategy **** and the People Strategy and others.
SOLAS is seeking to recruit a permanent Project Assistant, to support the Construction Services Unit in the management of Safe Pass, CSCS and QSCS functions.
Responsibilities include supervisory of relevant systems, and implementation and continuous improvement of Quality Assurance processes.
Process, record, reconcile and report on payments received ensuring accuracy.
Analyse and evaluate qualitative and quantitative data, collate results, and create comprehensive reports to inform decision-making.
Support the administration and processing of applications from candidates, Tutors and approved training organisations, Recognised Prior Learning (RPL), and Recognition of Professional Qualification (RPQ) to include applications from EU to third- party Countries.
Provide an efficient and effective clerical administrative, organisational and stakeholder service.
Contribute in a positive manner to the work of the unit Key Tasks/Responsibilities: Maintain and update relevant databases and the processing of CSCS/QSCS and Safe Pass programme related documentation.
Assist in the administration of financial records and processing purchase orders in accordance with SOLAS financial and procurement procedures.
Recording and accounting payments are processed accurately and in a timely manner.
Supervise the migration of data and the updating of data across the various components of Construction Services computer management systems.
Complete monthly and end of year reconciliations.
Assist and guide SOLAS approved training organisations, internal verifiers, and tutors to adhere to all protocols and procedures.
Prepare, analyse, and compile detailed reports for the management team.
Assist the application process for training organisations and or individuals seeking SOLAS approval status to operate as approved training organisations or approved tutors.
Assist the application process for persons or companies wishing to appeal decisions implemented by Construction Services Unit.
Assist in arranging workshopsfor existing and new approved tutors and approved training organisation personnel.
Assist in the review and development of CSCS, QSCS and Safe Pass courses and standards.
Assist in the development and implementation of Construction Services Unit quality assurance system, IT systems, and GDPR compliance.
Monitor the units dedicated email accounts to ensure all queries are responded to in an efficient, accurate, courteous, and timely manner.
Provide secretarial support to stakeholders and internal committees.
Supervise the retention of critical documents and document storage.
Other duties within the unit as a whole, as may be specified by Management of the unit from time to time.
Requirements: Essential: QQI/FETAC/HETAC Level 6 or above / Hold a Further/Higher education qualification.
Knowledge and understanding of SafePass, CSCS and the QSCS programmes and systems.
An understanding and working knowledge of Quality Management System.
Good working knowledge of Microsoft Office Suite.
Experience of payment processes, reconciliation, and administration functions.
Self-motivated, capabilities to plan, organise, prioritise workload to meet deadlines as required.
Knowledge of data analytics and metrics.
Desirable: Understanding of project management.
Level 7 qualification This is a permanent position for which the salary scale ranges from €34,220to €61,108 per annum (inclusive of two long service increments) for a 35-hour week.
Starting pay will be at the minimum point of the scale as per Government Circular E100/8/82.
Exceptional circumstances may apply for candidates with current service in the Civil/Public service.
SOLAS offers an excellent benefit package including a contributory pension scheme and the opportunity for further training and development.
Applications using the SOLAS Application Form which can be downloaded from our website, must be submitted through quoting reference number601by 12pm, Monday, 09 February ****.
Please complete the application form as specified.
SOLAS will not accept CVs.
A Blended Working policy is in place and an arrangement is available to request with this role, a minimum requirement of 2 days per week in the office (Castleforbes House, Dublin 1).
One of the days being the SOLAS Anchor Day - Wednesday.
Please note that as a public sector employee, you must reside in the Irish jurisdiction to avail of blended working, and in accordance with Department Public Expenditure and Reform (DPENDR) requirements, you must be available to attend in person if and when required.
SOLAS is an equal opportunity employer.
SOLAS welcomes people with diverse and underrepresented backgrounds to apply.
If you need assistance or a reasonable accommodation throughout the recruitment process, please reach out to us.
Canvassing will disqualify.
Benefits: Paid Holidays Work Life Balance Employee Assistance Programme Cycle To Work Scheme TravelPass Scheme Health and Wellbeing Initiatives