Job Title: Facilities Administrator (Part time/ Flexible)
Reports to: Facilities Manager
Total Hours: 20 hours
Rate of Pay: €15.00 per hour
Shift Pattern: Monday - Friday, 09.30 am pm
Location: Cork City
Who we are:
ISS Ireland Limited, part of a leading global provider of facility services, operating on a key account in Cork City are now recruiting for a part-time administrator role, based in the city centre.
The Role:
This role is ideal for individuals with strong communication skills, attention to detail, and previous experience in a fast-moving administration environment.
Working closely with the site management, this role will primarily focus on supporting the wider team on various administration duties and would be ideally suited to candidates that are highly organised, work well on their own initiative, with prior workplace / facilities experience
Main Duties
Office Support – Fulfilling various ad-hoc requests and re-directing inquires and supporting the wider team within the facilities department
Docket Scanning – Management and scanning of shipping dockets
Record Keeping - Maintaining and organizing files, training records, updating registers and following up with wider team to close off any gaps
Daily and Weekly Reporting – Access various portals to compile data and send out email updates
Financial – Inputting to and updating various portals
Benefits
* Flexible fixed hours
* On-site free parking (city centre)
* On-site bistro with complimentary meals
* On the job training and educational assistance provided
* Growth opportunities within the company
* Cycle to work scheme
* Inclusive and diverse working environment
* Flexibility within Start / Finish times
Your experience
* Previous experience in an administrative or office support role is preferred.
* Proficiency in Microsoft Office (Word, Excel, Outlook) and general IT skills.
* Strong organizational and multitasking abilities.
* Excellent written and verbal communication skills.
* Strong numerical skills a distinct advantage
* Ability to work independently to focus on priority tasks but also a team player that can support the wider function
Qualification Required : No formal qualification required
Experience Required : Minimum 2 years' experience in a similar role or in a role with transferrable skills
Key HSEQ responsibilities
* Understand how ISO fits into daily business operations.
* Read, understand and work in accordance with the company's HSEQ Policies.
* Complete tasks in accordance with company HSEQ procedures and work instructions
Company Overview
At ISS, we're committed to creating spaces where everyone can thrive. We bring people and places together, offering a welcoming and inclusive workplace where every identity, skill, and passion has a place to grow. Whether you're on the frontline or behind the scenes in strategy and sales, you're part of something that truly impacts our clients, our people, and our world. People make places – and at ISS, we're proud of the impact our people have in industries like healthcare, education, and professional services.
Your potential is our purpose. Our dedicated team supports employee growth through continuous learning, upskilling, and unique opportunities for advancement. ISS also champions inclusion: we're proud members of The Valuable 500, advancing initiatives for diverse abilities, gender balance, and age inclusion.
Safety and wellbeing are our foundation. Through rigorous health and safety standards, regular training, and wellness programs, we're committed to being a safe space for all our staff. Recognising our people's achievements is a key part of our culture – from our Apple Awards to our Global Leadership conference, we celebrate your impact.
Join ISS and discover a career with purpose, growth, and recognition. Come be part of the journey to becoming the World's Greatest Service Organisation.
Other Features of the job
It may be necessary to work alternative hours, shift patterns or unsociable hours, including weekends and sometimes more than contracted hours. As part of your job, you will be expected to attend training events and/or meetings and travel to other locations may be required. Local requirements will govern your patterns and locations of work.
Job Type: Part-time
Pay: €15.00 per hour
Expected hours: 20 per week
Benefits:
* Employee assistance program
Work Location: In person
Reference ID: INDLP