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Client:
CareerWise Recruitment
Location:
Limerick, Ireland
Job Category:
Other
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EU work permit required:
Yes
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Job Reference:
81fad765b62f
Job Views:
4
Posted:
16.06.2025
Expiry Date:
31.07.2025
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Job Description:
Job Description
Sr. Administrative Assistant required for manufacturing client based in Limerick. 12 month contract initially.
* Daily complex calendar management/logistics support for site project director.
* Directing incoming requests to appropriate personnel; initiating contacts as required- Workshop/meeting logistics support.
* Preparing materials for distribution and presentation at meetings (assemble binders, pre-reads and agendas).
* Prepare plan with Director to ensure efficient and effective travel itinerary.
* Prepare with Director all material requirements for travel (assemble binders, pre-reads and agendas).
* Book and prepare travel arrangements/itineraries (registration, ground, air, lodging)
* Knows key Director contacts and works with Director to ensure good communications ( meetings /phone calls) etc are appropriately schedule and prepared for.( Contact, telecom, meeting log )
* Responds to all inquiries and contacts in a timely and professional manner
* Planning events and coordinating activities for small or large number of people at events at off-site and on-site locations.
* Expense reports for workshops and business travel.
* Interacting with individuals from other organization in coordinating schedules.
* Processes accounts payable/invoices - Directs incoming requests to the appropriate personnel.
* Prepares correspondence and other materials for outgoing mail
* Arranges details for visitors to area- Maintains organization charts for the department
* Understands and follows corporate, and compliance policies
* Maintains 100% training compliance
* Reports known/suspected compliance violations
* Cooperates with any audits or investigations
* Complies with any corrective action plans
Requirements:
* Ability to work independently with a high level of self management in a dynamic work environment.
* Managing time to meet the multiple demands.
* Experience with interacting frequently with senior management.
* Proficiency in IT systems such as Outlook, Powerpoint ,Excel, Word, collaboration sites.
* High level of organizational and planning skills, professionalism, and attention to detail.
* Ability to maintain confidentiality and sensitive information
* Ability to make decisions on behalf of business partners, including time sensitive/pressure situation.
* Strong interpersonal skills and the ability to adapt to frequent changes in priority.
* Ability to maintain accuracy.
* Prioritization skills ability to set own work priorities.
* Problem-solving skills ability to make decisions when faced with clear cut alternatives.
* Business knowledge/understanding of department or division.
* Three to five years prior administrative assistant experience.
* Educated to Leaving Certificate level or equivalent required and preference for relevant 3rd level qualification
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