Overview
Be among the first to apply at Ball, a world leader in manufacturing sustainable aluminium packaging. Achieve extraordinary things when you join our team, and make a difference in your professional development, the community, and around the globe!
Ball is proud to have received Newsweek's 2023 Top 100 Global Most Loved Workplace award. As a sustainable product leader, we have over 16,000 global team members. From endlessly recyclable aluminum cans and cups to aerosol bottles, our goal is to contribute to a better community, society, and world.
Position overview
The Plant Administrator will handle a variety of administrative duties, ensuring smooth daily operations and contributing to a positive customer experience through effective management of the reception and conference areas.
Responsibilities
* Distribute incoming mail to relevant departments daily and ensure all visitors sign in using the automated system, completing necessary inductions before entering the plant
* Manage meeting room bookings for staff and visitors, ensuring rooms are prepared for meetings and events
* Coordinate travel, hotel, and catering requirements for Plant Management, ensuring all authorisations are completed
* Assist Plant Management and staff with the use of Concur and CWT systems for travel arrangements; maintain and update the reception communications board daily, including visitor names and important notices
* Maintain the conference room, stock necessary supplies (including PPE and visitor refreshments), and uphold exceptional housekeeping standards
* Maintain the Time and Attendance (T&A) system and support managers with system administration; maintain the absence recording system and ensure Return to Work paperwork is completed and processed
* Collect and process all new paperwork from Shift Managers' offices, ensuring timely updates in the T&A system
* Organise Occupational Health appointments, including pre-employment checks and audiograms; track appointments, reports, and invoices
* Assist the HR Generalist/Administrator with the plant onboarding program for new hires, including compiling onboarding packs and arranging necessary training and reviews
* Take a lead role in plant-wide communication, ensuring noticeboards and communication systems are up to date
* KPI Reporting and Analysis – complete and report as required
What we’re looking for
* Experience in the relevant position for at least 2 years
* Confident user of computer programs: MS Office, SAP SuccessFactors
* Accuracy and high attention to detail with analytical skills
* Well organised and structured
* Ability to handle sensitive and confidential situations and information with discretion and professionalism
* Ability to effectively communicate with people of diverse backgrounds and employment levels within and outside an organization
* Demonstrate excellent interpersonal skills to communicate, empathize, and reason with people in sensitive or stressful situations
Ball Corporation is an Equal Opportunity Employer. We actively encourage applications from everybody, regardless of gender, age, ethnicity, faith, ability, or orientation.
When you join Ball you belong to a team of over 16,000 members worldwide. Our products range from infinitely recyclable aluminium cans and cups to aerosol bottles, enabling our customers to contribute to a better world. We are committed to diversity and inclusion as the foundation of our culture of belonging.
Please note: the advertised job title might vary from the job title on the contract due to local job title structure and global HR systems.
No agencies please.
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