The Hot Box Sauna is Ireland's leading sauna and wellness experience, offering a unique blend of relaxation, community, and wellbeing.
With multiple thriving locations, we are expanding fast and looking for an Executive Assistant to work closely with the senior leadership team on the day-to-day coordination that keeps the business moving forward.
This is not a passive admin role, we are looking for someone who anticipates needs, takes ownership, and helps senior leaders operate at their best.
Key Responsibilities Executive Support Manage complex calendars, scheduling meetings, travel, and internal/external commitments.
Prioritise competing demands and ensure executives are focused on high-value work.
Prepare meeting agendas, notes, and follow-up action lists.
Track deadlines, key deliverables, and ongoing projects.
Communication & Coordination Act as a central coordination point between executives, teams, and external partners.
Draft emails, documents, and communications on behalf of executives when required.
Ensure information flows clearly across departments.
Data & Reporting Data entry, organisation, and maintenance across internal systems.
Build and maintain structured Excel sheets for tracking projects, KPIs, or reporting.
Assist with preparing board packs, reports, and internal updates.
Presentations & Documentation Create professional presentations (Google Slides / Power Point).
Format and organise documents for internal and external stakeholders.
Support preparation for key meetings, investor updates, or strategic sessions.
Operational Support Help streamline workflows and introduce organisational systems where needed.
Support ad-hoc operational projects and executive priorities.
About You Highly reliable and trustworthy with a strong sense of ownership and accountability, calm under pressure, solutions-focused, comfortable with ambiguity and changing priorities.
Takes pride in bringing structure, clarity and efficiency to busy and fast moving environments, with high attention to detail and accuracy.
Required Skills and Experience Minimum 2 years of experience in an Assistant or Administrative role.
Strong organisational and time-management skills, with the ability to manage multiple priorities simultaneously and a "get things done" mindset.
Excellent written and verbal communication skills.
Strong computer skills and presentation design ability, with advanced knowledge of Excel.
Proven track record in problem solving.
Fluent English.
Right to work in Ireland without restrictions (Work Permit Sponsorship is not available).
Ability to work from the office location in Dublin 2.
Preferred Skills and Experience Experience supporting senior executives or founders.
Experience in a fast-growing or entrepreneurial environment.
About Us The Hot Box is one of Ireland's fastest-growing wellness brands, offering a variety of unique wellness and relaxation facilities across the country, especially well known for outdoor saunas and plunge pools in tranquil surroundings and places of natural beauty.
We are guided by Ambition, Honesty and focus on Quality in what we do and how we work.