About EntegroJob Description and BenefitsEntegro is a fast-growing engineering services company operating across telecoms, power, and technical services in Ireland, the UK, and the US. We design, build, and support the infrastructure that underpins modern life, from fibre networks and power upgrades to data centre support. From local roots, we've grown into an international business trusted by leading operators to deliver complex infrastructure projects at scale.Our vision: Engineering the infrastructure that powers today and shapes tomorrow.Our mission: To build a €100m company through a relentless customer focus.We're now seeking an Executive Team Administrator to provide high-quality support to our CEO and Senior Leadership Team, ensuring the business runs with pace, clarity, and alignment as we scale.Why join usAt Entegro, you'll work at the centre of a business building the infrastructure of the future.You'll support an ambitious leadership team that values integrity, pace, and collaboration.Your organisation, judgement, and initiative will make a visible impact every day.This is a role for someone who enjoys responsibility, thrives on precision, and finds satisfaction in making complex things run simply and smoothly.ResponsibilitiesThis is a pivotal role at the heart of Entegro's leadership engine. You'll be responsible for enabling effective communication, coordination, and execution across the Executive Team, ensuring decisions are followed through, meetings run efficiently, and leadership information flows seamlessly. The Executive Team Administrator will bring structure, reliability, and discretion to a fast-moving environment, allowing senior leaders to focus on delivering value and driving growth.What You'll Be Responsible ForExecutive SupportManage the CEO's and Executive Team's diaries, schedules, and priorities.Coordinate internal and external meetings, including logistics, agendas, briefing materials, minutes, and action tracking.Arrange travel and accommodation for leadership meetings, client visits, and site engagements.Prepare and format presentations, reports, and board materials to a professional standard.Communication & CoordinationServe as a key liaison point between the CEO, senior leaders, and wider organisation.Draft and proofread internal communications, leadership updates, and announcements.Maintain confidentiality at all times and handle sensitive information with integrity.Support the rhythm of communication across the leadership team ¿ ensuring clarity and consistency.Governance & ReportingSupport governance processes, including board and leadership reporting cycles.Coordinate input and document collation for board packs, SLT papers, and performance updates.Track key actions, risks, and decisions, ensuring accountability and follow-through.Maintain registers, trackers, and executive records with precision and version control.Leadership & Business SupportSupport organisation of leadership off-sites, quarterly reviews, and strategic planning sessions.Coordinate internal events, workshops, and communications with the Marketing & Comms team.Partner with Finance, HR, and GSS teams to ensure executive priorities are supported operationally.Streamline administrative processes for improved efficiency and visibility.Continuous ImprovementIdentify opportunities to improve coordination, planning, and reporting within the Executive Team.Recommend tools and methods that simplify scheduling, documentation, and collaboration.Proactively anticipate needs and remove friction for the leadership team.Skills RequiredWhat We're Looking For4-6 years' experience in an Executive Assistant, Senior Administrator, or Office Manager role supporting senior leadership.Proven organisational and communication skills, with high attention to detail.Experience preparing reports, presentations, and minutes to executive standard.Proficiency in Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel).Strong judgement and discretion when handling confidential information.Ability to manage competing priorities and maintain calm under pressure.A proactive, solution-focused mindset with strong interpersonal skills.The PersonYou thrive on organisation, clarity, and execution. You keep the leadership team aligned and focused, and take pride in making things run smoothly.Deliver Value: You keep the leadership team moving ¿ every detail matters.Take Accountability: You own follow-through and ensure commitments are met.Be Curious: You understand context, not just process.Act with Integrity: You handle every situation with professionalism and discretion.Energy & Drive: You bring calm efficiency and a positive, can-do attitude.What Success Looks LikeLeadership meetings are organised, documented, and action-oriented.Communication between executives and teams flows clearly and consistently.Board and SLT materials are accurate, timely, and well-presented.Executive coordination runs efficiently, freeing leaders to focus on priorities.Entegro's leadership operations operate with rhythm, reliability, and trust