Job Title: Engineering Support Specialist
Role Overview:
We are seeking a highly skilled and organized individual to join our Engineering department as an Engineering Support Specialist. In this role, you will be responsible for providing administrative support to engineers and management, ensuring the efficient operation of the department.
This is an exciting opportunity to develop your skills and contribute to the success of our team.
The successful candidate will have strong organizational and multitasking abilities, excellent communication and interpersonal skills, and proficiency in document control systems and Microsoft Office Suite.
Duties and Responsibilities:
* Manage day-to-day administrative duties within the Engineering department, supporting engineers and management to optimize workflow and departmental efficiency.
* Assist in the review, update, and distribution of engineering procedures to ensure all documentation reflects current practices and regulatory requirements.
* Oversee the issuance, tracking, and retention of engineering documents, ensuring all records are accurate, up-to-date, and compliant with document control policies.
* Support the procurement process by managing requisitions and purchase orders related to engineering projects, liaising with suppliers and internal stakeholders to ensure timely processing.
* Maintain and organize the QA Document Room, ensuring secure storage, easy retrieval, and proper handling of quality-related documents.
* Manage meeting room bookings for contractors and visitors who do not have access to the company system, as well as coordinate ad hoc meeting requests and logistics to support departmental activities.
* Coordinate training schedules, track attendance, and maintain training records for the Engineering department, ensuring compliance with internal and external training requirements.
Required Skills and Qualifications:
* Strong organizational and multitasking abilities
* Excellent communication and interpersonal skills
* Proficiency in document control systems and Microsoft Office Suite
* Experience with procurement processes and PO administration
* Knowledge of quality management systems and regulatory compliance
* Able to work independently and as part of a team