Overview
INFORM3 RECRUITMENT is seeking a Senior Administrator Bid Coordinator to join a busy civils contractor in Dublin/Wicklow.
This role is designed to support various team members and contribute to the smooth running of daily office operations.
Responsibilities include providing administrative assistance to the Quantity Surveyor and Directors, supporting the tendering process via SupplyGov and eTenders, and coordinating the preparation and distribution of quotations, accounts, and invoices to clients, including Local Authorities and Main Contractors.
Responsibilities
Coordinate, maintain and update bid documents; work on a team managing bid submissions
Prepare and send out detailed itemized quotations, accounts and invoices to customers using the company's financial accounts system
Support all office operations by answering phones, handling emails, filing and ensuring day-to-day administration tasks are carried out efficiently
Assist the Quantity Surveying team with the tendering process, preparing documentation and meeting deadlines
Manage and maintain health & safety documentation, ensuring records are kept up to date
Conduct document control including creating packages, collating documents for the Site Team and sending documents to main contractors
Liaise with the accounting department
Other ad hoc duties that the Company may require from time to time
Specification / Qualifications
Have excellent IT Skills with strong working knowledge of MS Word, MS Excel, ECDL
Previous experience working on government tenders and submissions
Ability to learn new tasks, proactive and problem solving mindset
Ability to manage multiple tasks and adapt to changing circumstances
Excellent telephone manner with strong communication skills to interact professionally with clients and team members
Willingness to learn more about the industry
Strong interpersonal and organizational skills
Fetac Level 5, 6
Salary & Benefits
Excellent salary and package available to the right candidate.
The client understands the value of quality staff, ensuring that they have put in place professional working practices and in return are looking for candidates that are self-motivated and who can deliver quality work.
How to apply
For any more information on the role, please don't hesitate to contact
Michelle Keeley
on email ****** or phone *********** or **************.
INFORM3 Recruitment
is an equal opportunities employer.
By applying to this position, you accept the terms of our privacy policy, please find this on our website.
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