Community Employment Supervisor
Waterford
IWA is committed to promoting, maintaining and adding to our diverse and inclusive work environment.
Main Duties and Responsibilities
Administration
The provision of an efficient financial and accounting system in line with sound accounting procedures and conventions.
The preparation of financial returns, i.e. wage claims, materials claims, and Participant Development Grant claims.
Manage all financial payments, participants' payroll, bank account and PRSI returns.
Ensure payment of Participant Allowances.
Installation and maintenance of an effective time-keeping record system for participants on the project.
Competent report writing and reporting skills.
Training & Development Provision
Carry out an identification of learner needs with individual participants as required, as part of the Individual Learner Plan (ILP) process.
Identify needs and source and co-ordinate cost effective training/development opportunities in line with Department procurement guidelines.
Prepare an Individual Learning Plan (ILP) for each Participant and enter it on Welfare Partners in accordance with CE procedures.
Plan and procure relevant training opportunities.
Maintain and update training records for each participant on the project on Welfare Partners as part of their Individual Learner Plans.
Monitor and review training inputs with the participants.
Plan and organise work placements – internal and external as required.
Report on ILP developments to Sponsoring Organisation.
To monitor and evaluate training inputs with both the participants and training providers as part of the obligations under the DSP Quality Assurance process.
Human Resources
To plan and coordinate the project participants, the agreed/approved work schedules for participants.
To communicate effectively with all participants on the project using Team Meetings and individual formal and informal 'one-to-one' meetings.
To develop a mutual understanding with participants in relation to their needs and backgrounds, e.g. re-entry to part-time work opportunities where the participant had been long-term unemployed and developing a progression path for each participant.
Dealing with all disciplinary matters in relation to participants.
Community Employment
To execute the Community Employment Procedures Manual.
Ensure that the work areas meet appropriate housekeeping standards and provide a safe and healthy environment for participants - both in terms of facilities and work practices.
Recruitment, supervision, scheduling and support of participants to ensure the best returns to the Sponsor.
Carry out any other function relevant to the position of Supervisor (Community Employment) as indicated by the Sponsor from time to time.
PERSON SPECIFICATION
Training, Experience and Qualifications
A Major Award at 3rd level (NFQ Level 6 or higher) in Business/Financial Administration, Training, Human Resources, Project Management or related disciplines is desirable.
Previous supervisory and people management experience relevant to the post (3 years minimum).
Previous experience in Administration, Project Management/or Training or other relevant positions.
Knowledge and Skills
Have a solid understanding of the role of the CE Supervisors as it pertains to project management and project delivery.
Demonstrate responsibility, commitment, and motivation to implement the spirit of Community Employment.
Proficiency in Microsoft Office Programmes, with a high level of ICT Skills such as MS Office, Excel, PowerPoint, Payroll and MS Word.
A full driving license and own car required.
Effective communication skills.
Capable of directing, motivating, coaching and mentoring job seekers.
Behaviours
Ability to work independently and as part of a team.
Excellent interpersonal skills, articulate and assertive.
Competent writing skills required.
Remuneration & Benefits
Salary will be determined by the Department of Social Protection's Pay Scale in line with the post advertised and previous experience.
The Starting salary for this role is €****** per week, unless you have previous CE Supervisor experience.
Excellent working conditions.
A commitment to the ongoing training and development of all employees.
Annual leave is as deemed by the Department of Social Welfare guidelines.
Sick leave is deemed by the Department of Social Welfare guidelines.
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