Overview
The Gaiety School of Acting – The National Theatre School of Ireland is seeking an enthusiastic, efficient and creative Coordinator Assistant to support the School's Coordination and Administration Department.
This post reports directly to the School Coordinator.
Responsibilities
Administrative:
Manage Fee Collection
Administration and coordination of Direct Debit mandates
Ensuring all staff are Garda Vetted and up to date in Child Protection training, and booking training where applicable.
Assigning Tutors to classes, finding cover if and when appropriate
Implementing and enforcing policies and procedures relating to governance and course delivery
Assisting with the preparation and dissemination of all paperwork for students prior to commencement
Booking of venues and staffing appropriately for classes and events
Scheduling and booking of theatre visits and lectures
Any other duties as agreed with the Co-ordinator or General Manager as deemed necessary
Creating & monitoring a host rota for weekend drama classes
Overseeing the smooth running of Young Gaiety classes on Saturdays during term time.
Communications:
Developing and maintaining good communication with all tutors to facilitate improved feedback and awareness of course/student issues
Assist in the coordination of one staff meeting per term for each of the programme areas
Communicating with students and Young Gaiety parents where needed
Production:
Assist the coordinator with all showcase performance management through meeting with tutors, identifying requirements, communicating with admin staff, obtaining sign off on expenses, and managing the communication with students.
Ensure that all Company performances are properly resourced and prepared for.
Front of House Duties as required.
Person Specification
Essential skills and experience:
High level of literacy, communication and organisational skills
Computer literacy and knowledge of google suite
Ability to work in a constantly busy work environment with a high level of time management
Ability to manage several tasks and projects simultaneously
Works on initiative
Minimum of 1 year experience in an administrative role
Knowledge of and interest in arts/theatre/education
Experience working with Spektrix software or similar CRM/ ticketing system
Salary and Hours
The salary for this post is €***** per hour/ €29,432 pro rata/ €18,395 gross.
This post is 25 hours per week.
Work outside these hours may be required.
No overtime is payable, however time in lieu is offered.
GSA offer the Bike to Work scheme
Application
Please email a copy of your CV and letter of application to ****** including two references.
The closing date for receipt of all applications is 5pm Wednesday 18th February ****.
Interviews will be taking place on Tuesday 24th February ****.
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